Full-time Accounts Payable

The Goodman Group is seeking a full-time Accounts Payable Clerk to join their Finance & Accounting Team!

The Accounts Payable position is to provide responsibility for the review of the invoices submitted to The Goodman Group for payment by The Goodman Group managed properties. The review is to determine the accuracy and integrity of the invoice coding prior to payment. Key responsibilities of the position will include verifying and correcting the account coding used for recording invoices. The Department will notify properties of changes and direct them to the Accounts Payable Manual for further guidance.

This position offers hourly wage between $24.04-$31.25/hour, based on experience. In addition to  competitive, we offer benefit options such as medical, dental, vision insurance, 401k with company match, flexible scheduling, generous paid time off, same day pay (through RAIN instant pay), referral bonuses, life insurance, tuition reimbursement, professional development, along with so much more

Essential Job Functions

• Accounts Payable Weekly Processing-Financial Management - to ensure that the property is properly accounting for its business by providing the following:
  • Index invoices into the accounts payable software (Nexus) and route to the correct approval workflow.
  • Verification workflow approvals and coding before submitting to general ledger (MRI) for payment.
  • Verification of invoice dates to ensure coding to the correct accounting period.
  • Review purchase credit cards receipts and approvals and scan support into software.
  • Question all check requests that do not follow our policies and procedures.
  • Report all noncompliance to assigned Project Accountant or Supervisor.
  • Maintain solid working relationships with the field personnel, emailing the project with corrections made and being available for daily questions they may have.
  • Verify check data. Mail check and remittance (if applicable).
  • Ensure invoices follow the company’s record retention policy.
  • Identify invoices needing lien waivers. Request and track waivers, until executed and attached to original check requests.
• Other Monthly/Weekly duties
  • Maintain vendor database for new and inactive vendors, including the collection of W-9 information for those vendors who require a 1099 at year-end. Hold checks as needed until such compliance is obtained.
  • Assist communities in review of vendor statements; research open invoices, credits, prior balances and late fees. Request copies from vendors for missing invoices and get approval from communities for said invoices.
  • Assist with invoice research or account detail as requested.
  • Email check registers to properties, weekly if needed.
  • Communicate new vendor #’s to properties, weekly, as assigned.
  • Special projects or other duties as time permits and as assigned by the A/P supervisor.
• Semi-Annual duties
  • Distribute current vendor lists to facilities
• Annual duties
  • 1099 preparations and mailings
  • Participate in annual record retention processes, which may include setting up new files (paper or digital) and reviewing items to archive.

Knowledge and Critical Skills

• Be able to make independent decisions and follow instructions.
• Communicate effectively in a manner that is sufficient for effective communication with supervisors, team members, prospects, residents, and families.
• Knowledge/proficiency of Microsoft Office Suite.

Education and Experience

• 3+ years related experience.
• 2 Year Associate Degree or Technical Diploma.
• Experience with multi-company accounts payable processing and 1099 reporting, preferred.
• Experience with MRI Software is preferred (will train).
• Experience with electronic invoice processing, preferred.

Supervisory Responsibility

This position does/does not have any direct reports or supervisory requirements.

Working Conditions and Physical Demands

Physical Requirements - The Physical activities of this position involve:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to minimally lift 15 pounds at times
• Ability to move throughout the office

Cognitive Requirements - The Cognitive activities with or without prosthetics of this position are:

• Executes tasks independently
• Communicate in a manner that is sufficient for effective communication with supervisors and team members.
• Ability to express yourself clearly and effectively
• Proficient computer literacy

Environmental Requirements - An individual in this position may be exposed to:

• Ambient room temperatures, lighting and traditional office equipment as found in a typical office environment

Other Requirements -

• Able to work flexible hours as needed

Platinum Service®

Platinum Service ® is characterized by a high level of responsiveness delivered in a flawless, timely and caring way. Employees commit to providing courteous, responsive, and quality service to our residents by following the principles of our Platinum Service® program.

Conclusion

All employees are expected to follow all policies and procedures. These policies and procedures can be found in the employee handbook, department policy and procedure manuals and with your supervisor. This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time.

Acknowledgement

I understand this job description and its requirements, and that I am expected to complete all job-related duties as assigned. I understand the essential functions may be altered from time to time.

By signing below, I acknowledge I am able to perform the essential functions of this job with or without a reasonable accommodation. If I require a reasonable accommodation, I will inform the recruiter/hiring manager, my manager, or Human Resources and agree to participate in the interactive process to discuss possible accommodations.