Administrative Assistant

Job Description

Job Description

Position Overview

The Administrative Assistant is responsible for providing comprehensive administrative and office support to the office personnel and construction crew. This role encompasses a variety of tasks, including answering telephone calls, receiving and directing visitors, interacting with tenants, performing data entry, creating spreadsheets, and handling filing duties.

General Responsibilities

Office Administration

· Answer and direct incoming phone calls.

· Maintain organized filing systems.

· Greet and assist visitors upon arrival.

· Order and manage office supplies.

Property Management Support

· 

• · Keep property management software updated with the latest tenant information and payment records.
• · Assist with the eviction process as needed.
• · Track job progress and maintain records.
• · Update contracts for property management customers.
• · Revise and update lease agreements as necessary.
• · Create and manage work orders for property-related tasks.
• · Facilitate the onboarding process for new tenants and properties

Construction Department Support

• · Maintain and update the construction department schedule.
• · Coordinate with customers to arrange scheduling for construction projects.
• · Input receipts and time tracking information into relevant systems.

Preferred Qualifications

· Minimum of two years of office experience.

· Experience in a real estate or property management office is highly desirable.

· Proficiency in Microsoft Office applications.

· Ability to work effectively in a high-stress environment.

· Strong multitasking skills and the ability to manage multiple tasks simultaneously.