Part-Time Office Coordinator (Contract)

$35 - $40 per hour

Full-time

Total Energies

Context & Environment
About Integrated Power USA
At Integrated Power USA, we're helping shape the future of energy in North America. As TotalEnergies' integrated power platform, we develop, build, operate, and grow a diverse portfolio of solar, wind, battery storage, and flexible generation assets that deliver reliable, affordable, and lower-carbon electricity across the United States & Canada.
Backed by the global ambition of TotalEnergies to accelerate the energy transition, Integrated Power USA is rapidly expanding a portfolio of approximately 35 GW of renewable, storage, and thermal generation projects that are operating, under construction, or in development. From developing innovative energy solutions to navigating some of the country's most dynamic power markets, our teams are at the forefront of building a cleaner, more resilient energy future.
Joining Integrated Power USA means working alongside talented professionals who are passionate about innovation, collaboration, safety, and making a real impact. Together, we're powering communities, advancing the energy transition, and creating the energy system of tomorrow.
Context & Environment
Based in Berkeley, CA; expected to work in the office daily
20 hours per week on a contracted basis
Compensation: $35 - $40/hr depending on experience.
Activities
ACTIVITIES:
Serve as Point of Contact to building management and communicate important updates to staff
Greet office visitors, ensuring guests are comfortable and connected with the right office personnel
Office safety point of contact
Monitor and order inventory for office and break room supplies
Submit work orders and scheduling repairs for office space and equipment
Coordinate with IT on any technical issues (AV system, phones, WiFi)
Coordinate and support the onboarding process for new hires, including scheduling onboarding activities, facilitating office and systems access, and ensuring a smooth and organized first-day experience in alignment with internal onboarding checklists and processes.
Manage schedules for conference and community spaces
Maintain Outlook listserv and shared calendar
Organize events/celebrations, lunches, etc; decorate office for holidays
Manage incoming and outgoing mail and packages
Prepare mailings (mail merge, stuff envelopes, hand address letters, etc); drop off mailings
Project coordination, data entry, corporate reporting/compliance support
Vendor management for the office
Invoice and PO processing for office vendors and the development team
Office expansion or space-related projects (if expected in the future)
Serving as a notary when needed
Acting as the primary point of contact for office vendors, including onboarding in MBC and handling vendor setup requests from the team
Perform additional administrative and operational duties as needed, including handling ad hoc or specialized tasks to support evolving office and team requirements
Candidate Profile
Qualifications / Experience Required
High school diploma or GED; associate or bachelor's degree preferred
At least 1 year of experience working in an office environment
Technically savvy, able to trouble shoot basic IT issues
Proficiency with Microsoft Office applications including Sharepoint
Great customer service and interpersonal skills
Friendly, service-oriented personality
Experience with event planning; creative-minded
Ability to work independently and proactively identify office needs
Interest in renewables industry and open to new opportunities supporting project development
Comfortable in a fast-paced environment
Notary a plus
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Joining TotalEnergies means committing to the energy transition and helping provide energy that is more affordable, more available, and more sustainable for as many people as possible. You will grow within an international multi-energy company where every talent matters. You will contribute to ambitious projects and deliver concrete solutions to today's energy challenges.
Throughout your career, you will benefit from a wide variety of assignments and tailored learning opportunities. You will fully develop your potential in an environment that fosters innovation and excellence. Join committed and collaborative teams where success is built together.
We place respect and employee well-being at the heart of our performance. That is why TotalEnergies values diversity and promotes equal opportunities for all.

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Vacancy posted 23 days ago

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