Administrative Assistant 1

Administrative Assistant This position serves as the Administrative Assistant to the OBGYN Sub-Specialist Divisions (GYN Oncology, REI, and MFM). Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. The responsibilities include, but are not limited to: Provide administrative, academic and operation support. Provide administrative, academic and operation support to the OBGYN subspecialist and fellows Prepare travel authorizations and reimbursements for faculty, fellows, and APPs Maintain confidential faculty administrative files in a secured location Maintain/update faculty CV in Augusta University required format Process leave request Order the blocking and cancellation of clinics for physicians leave or off campus time Send notification to proper personnel regarding rescheduling/canceling patients Place all leave requests on OB/GYN Subspecialist calendar Generate calendar for the nightly call schedule for OB/GYN Subspecialist in Q-Genda and place call schedules on office message board Maintain schedules and calendars. Correct any changes and send corrections to proper email groups. Conference Coordination Handle incoming/outgoing calls in a professional manner Record messages accurately in detail to include correct name and telephone number Receive visitors in courteous and helpful manner Direct calls and visitors to appropriate personnel/location Section Chief Support Maintain very detailed Section Chiefs Outlook calendar and OR calendar Monitor appointment calendar for conflicts and bring to the attention of the Chiefs Reminder Chief of scheduled appointments Assist with handouts, teaching material, posters and abstracts Maintain travel folders, complete travel requests and expense statements Answer phone calls, take and deliver detailed messages Correspond with pharmaceutical reps and guest speakers Assist with recruitment of any open faculty positions (i.e., coordinating itineraries, candidate travel and expense reimbursements). Other Perform all other related duties/tasks as assigned. Educational Requirements Associate's degree from an accredited college or university in a related field and a minimum of 3 years of progressively responsible experience in administrative support positions OR High School, GED or equivalent from a recognized state or federal accredited organization and 6 years progressively responsible experience in administrative support positions. Preferred Experience Four or more years' working in office environment; knowledge of Obstetrics & Gynecology Experience in online grant applications and web page maintenance Self-starter, focused, highly motivated and productive ABILITIES Ability to maintain confidentiality Must be dependable and reliable Knowledge of transcription/dictation Attention to detail and highly organized Proficient in Microsoft Office and other computer software/databases Previous administrative support experience in a medical office setting Excellent verbal/written communication, interpersonal, and time-management skills Ability to work independently; meet deadlines; work under pressure in a customer service environment Shift: Days/M-F Pay Band: 2 Salary Minimum: $15.77/hour - $18.89/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 7/31/26 Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. Consider applying with us today! Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.