Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support live Chamber events in Newberry Springs, California. This Contract position is ideal for someone who can type quickly and accurately while following fast-moving discussions in real time. The person in this role will help ensure attendees can easily follow speaker questions and answers through clear on-screen transcription during each session.

Responsibilities:
• Attend Chamber-sponsored question-and-answer events and provide on-site administrative support during live sessions.
• Listen closely to discussions involving business owners, committee participants, and panel speakers, then transcribe key dialogue as it happens.
• Produce clear, accurate live text for projection so attendees can follow the conversation in real time.
• Capture questions and responses from multiple speakers during each event while maintaining consistency and speed.
• Organize typed content during sessions to support readability, accuracy, and smooth event flow.
• Coordinate with event staff as needed to ensure transcription support is ready and functioning throughout each engagement.• At least 1 year of administrative support or related office experience.
• Strong typing speed with a high level of accuracy in a live event or fast-paced setting.
• Ability to listen, process information quickly, and document discussions in real time.
• Experience with administrative assistance, data entry, or receptionist-related responsibilities.
• Strong communication skills and the ability to work effectively with event staff and attendees.
• Comfortable supporting in-person events and managing multiple speakers during active discussions.