Administrative Coordinator

Job Description

Job Description We are looking for an Administrative Coordinator to support daily front office operations. This is a Contract position within the services industry, focused on creating a welcoming, well-organized workplace for employees, visitors, and leadership. The ideal candidate brings a service-driven approach, strong organizational skills, and the ability to keep shared spaces running smoothly in a fast-paced office environment.

Responsibilities:
• Welcome employees, guests, and leaders while ensuring a positive arrival experience.
• Manage visitor access by coordinating check-in procedures, communicating guest arrivals, and partnering with on-site security protocols.
• Provide coverage for reception and front office activities when primary coordinators are unavailable.
• Maintain hospitality spaces by replenishing refreshments, snacks, and essential workplace supplies throughout the day.
• Keep conference rooms, shared desks, break areas, and common spaces neat, organized, and ready for use.
• Track office inventory levels and take action to reorder or restock materials before shortages affect operations.
• Support mail handling, inbound call coverage, calendar coordination, and other administrative tasks that contribute to efficient office workflows.
• Perform regular office walkthroughs to identify cleaning, presentation, or maintenance needs and resolve them promptly.
• Take initiative on day-to-day support tasks and assist with additional administrative or workplace coordination duties as needed.• Prior experience in office support, reception, hospitality, or workplace coordination is preferred.
• Strong verbal communication and interpersonal skills with the ability to interact professionally with visitors and internal teams.
• Demonstrated ability to manage multiple priorities while staying organized in a busy office setting.
• A proactive, self-directed work style with careful attention to detail and reliable follow-through.
• Confidence working independently while also contributing to a collaborative, team-oriented environment.
• Basic computer proficiency, including comfort with general administrative and scheduling tasks.
• A positive, customer-focused attitude and a genuine interest in creating an excellent workplace experience.