Contract Administrator

Contract Administrator

Snelling is currently recruiting for a Contract Administrator for a development company in the Birmingham area. The ideal candidate combines strong contract and risk-management knowledge with the organizational discipline to manage a high volume of active documents across multiple concurrent sitework projects.

Hours: Monday-Friday 7:00am-4:00pm Starting Salary: $70,000-$80,000, annually with bonus opportunities

Job Duties for Contract Administrator

• Draft, review, and administer subcontracts, purchase orders, and change orders, ensuring accuracy, consistency, and compliance with company standards and applicable law.
• Track key contract dates, deliverables, notice provisions, and milestones; proactively flag risks, conflicts, or missing terms to project managers and leadership.
• Coordinate the change order and claims process, including preparation, submission, negotiation support, and tracking through approval and payment.
• Collect, verify, and track required project documentation, including certificates of insurance (COIs), payment and performance bonds, lien waivers, prequalification packages, and subcontractor compliance documents.
• Monitor bonding and insurance requirements on each contract and coordinate with the surety/insurance broker to obtain and maintain required coverage.
• Support monthly pay application and billing cycles by confirming contract terms, retainage, and billing schedules align with executed agreements.
• Assist project managers and estimating with contract terms during bid review and preconstruction, including flagging unfavorable or high-risk clauses for review by leadership or legal counsel.
• Liaise with subcontractors and legal counsel to resolve contract discrepancies, disputes, and interpretation questions.
• Track statutory notice and lien deadlines by state/jurisdiction to protect the company's lien and bond claim rights.
• Prepare contract status reports and summaries for project and executive review.
• Support contract closeout, including final lien waivers, warranty documentation, and release of retainage.

Job Requirements for Contract Administrator

• 57 years of experience in contract administration, construction project administration, or a related role, ideally within civil, sitework, heavy civil, or general construction.
• Working knowledge of standard construction contract forms (AIA, DocuSign, or similar) and subcontract agreements.
• Proficiency with construction management/ERP software, ideally in Viewpoint Vista and B2W.
• Bachelor's degree in Construction Management, Business Administration, Paralegal Studies, Finance, or a related field required.

All qualified and interested Contract Administrator candidates please submit resumes for immediate review.

Please call View phone number on click.appcast.io for more information. You can also email your resume to View email address on click.appcast.io.

Snelling Staffing Services, with over 75 years of staffing expertise, specializes in clerical, administrative, professional, and industrial positions, permanent and temporary. There is never a fee or contract to our candidates! Snelling Staffing Services is an Equal Opportunity Employer. Snelling Staffing Services is a drug-free workplace.