Executive Assistant to the CEO

Job Description

Job Description

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Overview:

The Executive Assistant to the CEO is responsible for driving the execution of strategic priorities as defined by the CEO. Additionally, they work on diverse projects based on the company’s priorities and manage a wide variety of initiatives for senior leadership. They work on short-term, ad-hoc, as well as longer-term analyses and projects, map out processes and develop efficiencies and improvements, research and develop content for internal and external use, and work closely with all departments as needed to execute initiatives. From day one, the EA will have an immediate impact on our productivity, streamlining strategic initiatives, overseeing program management, and communicating objectives between departments. In general, they provide a buffer between a chief executive and their direct-reporting team by working behind the scenes to solve problems, mediate disputes, and deal with issues before they are brought to the chief executive. 

• Coordinate the logistics of the Office of the CEO including but not limited to calendar management, travel arrangements, hosting onsite visitors, and inbox management
• Assist in the coordination of quarterly and ad hoc board meetings
• Receive delegated project management work based on business need, and deploy to various departments to execute on behalf of the Office of the CEO
• Lead the deployment of company-wide communications from the CEO
• Become familiar with the Filevine Legal OS and use the platform to manage your daily workflows and communications
• Support the ongoing analysis of key business metrics
• Interface with customers and prospects
• Act as a thought partner to the CEO including sharing key observations and providing feedback
• Prioritize employee well-being and lead recognition efforts
• Manage budget deployment for the administration department

• 3+ years in a business or executive management role
• Proven experience organizing and coordinating projects and communication across multiple teams and departments
• Excellent written and verbal communication
• Extremely versatile, dedicated to efficient productivity
• Ability to work Monday - Friday, 8 AM - 5 PM MST from our Salt Lake City headquarters
• Flexibility to assume an on-call posture during evenings, weekends, and holidays
• Ability to travel as business needs dictate
• Mature ability to proactively anticipate business needs
• Experience with data analysis
• Experience with budget management
• Proven success in a project coordination role
• Nimble business mind with a focus on developing creative solutions
• Strong project reporting skills, with a focus on interdepartmental communication

Work Location Expectation: This position is based out of our San Francisco, Chicago, Salt Lake City or New York offices. Candidates residing in or near these metro areas are expected to work on a hybrid (2-3 days in-office/week) or fully onsite basis.

Cool Company Benefits:

- A dynamic, rapidly growing company, focused on helping organizations thrive 

- Medical, Dental, & Vision Insurance (for full-time employees)

- Competitive & Fair Pay

- Maternity & paternity leave (for full-time employees)

- Short & long-term disability

- Opportunity to learn from a dedicated leadership team

- Top-of-the-line company swag

Privacy Policy Notice

Filevine will handle your personal information according to what’s outlined in our Privacy Policy.

Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.