Mail Inserting Operator

Job Description

Job Description

A-Line Staffing is now hiring an On-Site Mail Inserting Operator in Getzville, NY! (PAY IS $18.50/HR AND HOURS ARE 10:30am-7:00pm EST Monday-Friday).

Join a collaborative, laid-back team supporting multiple health plans! This role is essential in ensuring timely and accurate production of mail correspondence while maintaining HIPAA standards. You’ll be trained on-site and have the opportunity to shadow experienced operators during your first day.

Mail Inserting Operator Compensation

• The pay for this position is $18.50/hr
• Benefits are available to full-time employees after 90 days of employment
• A 401(k) with a company match is available for full-time employees with 1 year of service on our eligibility dates

Mail Inserting Operator Highlights

• This position is a contract assignment with potential to hire on permanently based upon attendance, performance, and business needs
• The required availability for this position is 10:30am-7:00pm EST Monday-Friday

Mail Inserting Operator Responsibilities

·         Prepare daily production runs by organizing print files, job tickets, envelopes, and materials before operating mail equipment.

·         Monitor production output to ensure accuracy in page counts, envelope matching, and barcode integrity.

·         Perform routine equipment maintenance such as clearing paper jams, refilling feeders, and cleaning machine components.

·         Verify printed correspondence for accuracy, clarity, and proper formatting before running machine jobs.

·         Work with supervisors and print room leads to prioritize daily workload and meet strict mailing deadlines.

·         Ensure proper handling of PHI (Protected Health Information) and maintain secure work processes in compliance with HIPAA.

·         Support special projects such as high-volume monthly mailings, open enrollment packets, or new health plan rollouts.

·         Identify and escalate production issues (equipment malfunctions, misprints, or job discrepancies) to lead operators or supervisors.

·         Follow all safety procedures when working with high-speed inserting equipment and materials.

Mail Inserting Operator Requirements

• High school diploma or equivalent.
• Experience in production, manufacturing, or retail.
• Ability to lift up to 50 lbs. and stand for extended periods.
• Strong attention to detail and quality.
• Effective time management skills.

Preferred Qualifications:

• 1+ years of mail production experience.
• Ability to troubleshoot minor machine issues.

If you think this  Mail Inserting Operator  position is a good fit for you, please reach out to me—feel free to call, e-mail, or apply to this posting!