Program Assistant - Continuing Medical Education

Work Schedule : Typical schedule is Monday through Friday. However, employee will be required to work on weekends & evenings when assigned to staff a conference or another event taking place during the weekend. Travel Required : This position requires travels to our project sites and conference locations including overnight stays. Travels will include weekends and may involve driving as well as air travel. Employees are expected to travel on average two-weekends a month – this might change depending on the organization’s needs. Qualifications We are looking for a team member who has a positive attitude and a caring heart; who is driven by the desire to make a difference and is willing to learn and grow. Organization: Proven ability to manage high volumes of documentation with zero-error tolerance. Skills required – Strong verbal and written English communication skills required. Must have a good command of Microsoft Office suite, Google Drive, and other commonly used software. Learning attitude : Must be a quick learner and tech savvy. Experience required - 1+ years of professional administrative, event coordination, or healthcare support role Responsibilities The Education Assistant works closely with Binaytara’s continuing education team to assist with planning, implementation and evaluation of our educational activities. The list below highlights some of the job functions of this role. However, this list is not all inclusive. The individual will take additional responsibilities based on the need of the organization. Faculty management for owned conferences Lead all formal communications with invited faculty, including invitations, disclosure collection, and presentation requests. Coordinate complex travel logistics, including flight forms, hotel blocks, and honoraria processing. Ensure all speaker materials (bios, photos, and slide decks) are collected, organized, and formatted for the event. Accreditation & compliance Maintain meticulous documentation files to support ACCME, ACPE, and Joint Accreditation standards. Audit faculty disclosure forms to identify and flag potential Conflicts of Interest (COI) for Director review. Manage the pre & post-conference workflow: upload educational content, session recordings, pre & post quizzes, and evaluations to the Learning Management System (LMS). Schedule follow up surveys. Planning & project coordination for owned conferences Attend all bi-weekly conference planning meetings alongside your supervisor. Serve as the primary scribe for planning sessions, distributing concise meeting minutes and an updated "Action Items" tracker within 24 hours. Monitor project timelines to ensure all departmental milestones are met. Onsite Conference Support Travel 1–2 times per month to provide onsite conference support. Act as the primary point of contact for faculty & attendee check-ins, slide deck management, and meeting room logistics. Troubleshoot administrative and logistical issues in real-time to ensure a seamless attendee & faculty experience. First 90-Day Success Roadmap 30 Days: Complete training on accreditation standards and begin taking minutes for all planning meetings. 60 Days: Successfully manage the invitation and travel cycle for a medium-sized conference. 90 Days: Independently manage the pre & post-conference tasks. #J-18808-Ljbffr Binaytara Foundation, Inc.