Receiving Accounting Clerk

Job Description

Job Description

The Nitty-Gritty:

What exactly you will be doing…   

In helping you understand your role in working for a world class organization, the following is a list of your essential job responsibilities. Please keep in mind that this list is not all inclusive and that you may be asked to perform other job tasks by your supervisors/managers not listed below in the constant quest to provide “out of this world” customer service experience for our guests:   

• Receiving & Inventory Responsibilities
  • Responsible for unloading, receiving, sorting, stocking, securing, and distributing goods.
  • Maintain dock cleanliness and organization.
  • Inspect every delivery against the purchase order and invoice for quantity, quality, specification, and pricing; check temperatures on refrigerated and frozen products; refuse or return damaged, spoiled, or incorrect items and obtain vendor credit memos.
  • Ensure that all purchases, requisitions, etc. have proper approvals and all orders are placed and received in accordance with Virgin Hotels’ policies and procedures.
  • Review all completed purchase orders in BirchStreet to confirm receiving has been finalized and ensure all items are successfully imported into the accounting system.
  • Maintain the vendor contract log, ensuring all contracts are current, complete, and on file.
  • Ensure compliance with federal, state, and local food and beverage storage laws, regulations, and codes.
  • Participate in month-end physical inventories of food, beverage, and general storeroom items, and assist in researching and reconciling variances.
  • Document and report breakage, spoilage, shortages, and over-shipments promptly.
  • Assist with financial reports in accordance with Virgin Hotels’ requirements, meeting various due dates and deadlines.
  • Keep supervisor aware of any unusual occurrences and significant deviations from standards, policies, and procedures.

• Accounting Support Responsibilities

  • Match vendor invoices to purchase orders and receiving records (three-way match), resolve discrepancies with vendors and department heads, and forward approved invoices to Accounts Payable for processing.
  • Support month-end close, including preparing received-not-invoiced accruals and inventory reports by the required deadlines.
  • Maintain organized, audit-ready files for receiving logs, invoices, credit memos, and bids.
  • Maintain strict confidentiality of all financial and vendor information.

• General Responsibilities

  • Approach all encounters with guests, managers, and team mates in an attentive, friendly, helpful, courteous, and service-oriented manner.
  • Maintain regular attendance in compliance with Virgin Hotels’ standards, with the flexibility to work different shifts, including nights, weekends, and holidays, as required by the needs of the hotel.
  • Report to the designated shift on time, maintaining high standards of personal appearance and grooming.
  • Always comply with Virgin Hotels’ standards and regulations to encourage safe and efficient hotel operations.
  • Attend meetings/trainings as required by management.
  • Perform other duties as may be requested by management.

*Virgin Hotels celebrates diversity and is proud to be an Equal Opportunity Employer* 

What qualities are we looking for?

You got skills? If you are able to perform the following, then you have come to the right place…   

• Ability to work a shift other than a day shift, such as pm or swing shift   
• Ability to work on weekends and holidays   
• Stand for periods of 8-10 hours  
• Very heavy work, exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to lift, carry, push, pull or otherwise move objects.   
• Must be able to convey information and ideas clearly.   
• Must be able to evaluate and select among alternative courses of action quickly and accurately.   
• Must routinely meet deadlines.   
• Must be able to multi task.   
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.   
• Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.   
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by guests and team mates.    
• Must be able to work with and understand financial information and data, and basic arithmetic functions.    

Background must-have: 

• Current, legal and unrestricted ability to work in the United States  
• High school or equivalent education required.  
• Preferred: 1-2 years’ experience in a full-service hospitality establishment   

PRIVACY|LEGAL|REQUIREMENTS