Senior Executive Recruiting Coordinator

Responsibilities Provide specialized, high-touch administrative and operational support for the talent acquisition process for executive and business critical roles Manage complex interview scheduling across multiple time zones Coordinate logistics for in-person and virtual recruiting activities Maintain accurate candidate data within the Applicant Tracking System (ATS) Ensure timely communication among recruiters, hiring leaders, and candidates Orchestrate intricate coordination of complex interview schedules Provide concierge-style support to executive and highly specialized candidates Safeguard sensitive candidate information Initiate and manage comprehensive pre-employment background checks, drug screenings, and onboarding activities Provide direct administrative support to recruiters Monitor I-9 completion status Manage escalation or suspension processes for new hires Assist with preparation and maintenance of operational reports and recruitment/onboarding metrics Participate in process efficiency improvement initiatives Proactively identify and resolve potential scheduling conflicts Leverage technology and innovative solutions to optimize scheduling efficiency Provide training, coaching, and feedback to junior Recruiting Coordinators Ensure risks associated with business activities are effectively identified, measured, monitored, and controlled Requirements High School Diploma or General Equivalency Diploma 4 years of progressive work experience in staffing, general human resources, and/or account relationship management Demonstrated experience with calendar management and/or prioritizing tasks, manage multiple calendars, and meet deadlines in a fast-paced environment Excellent communication and interpersonal skills Ability to maintain confidentiality and handle sensitive information with discretion Highly proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and experience working with Outlook or other calendaring software Strong attention to detail and accuracy High End Retail Customer Facing Experience Exceptional Organizational and Calendar Management Skills White-Glove Candidate and Hiring Leader Experience Proficiency in ATS and HR Systems Experience with Pre-Employment and Onboarding Processes Proactive Problem-Solving and Process Improvement Discretion and Confidentiality Mentorship and Training Ability Experience with High-Volume Coordination (Even for Senior Roles) Understanding of Employment Law Basics ATS Optimization Keywords Hard Skills calendar management interview scheduling pre-employment background checks drug screenings onboarding processes attention to detail process improvement high-volume coordination confidentiality HR systems Soft Skills communication skills interpersonal skills organizational skills problem-solving discretion mentorship training ability attention to detail time management confidentiality Certifications & Qualifications High School Diploma General Equivalency Diploma #J-18808-Ljbffr Jobtailor