Program Operations Specialist

Program Operations Specialist

Do you enjoy working on challenging projects? Are you skilled in customer service, problem solving and have a high attention to detail? Do you desire participating on groundbreaking projects? We are seeking a Program Operations Specialist to support the Force Projection Sector's varied portfolio of projects. You will join a dedicated team of business professionals that provides operational leadership and project coordination across all phases of the project lifecycle. In this role, you will partner closely with program leadership, technical staff, and support organizations to ensure projects are executed efficiently, sponsor requirements are met, and operational activities remain aligned with program objectives.

As a Program Operations Specialist, you will:

Program and Project Operations –

• Partner with Program Managers (PMs) and Project Managers (PjMs) to ensure seamless program operations, establish priorities, mitigate operational risks, drive timely delivery of contractual obligations, and oversee day-to-day project execution from initiation through closeout.
• Develop and maintain standard operating procedures (SOPs) that promote consistency, efficiency, and successful project delivery.
• Monitor and provide oversight and coordination of operational compliance efforts.

Program and Project Administration –

• Develop a thorough understanding of program objectives, technical efforts, and sponsor priorities to effectively support program execution and communicate program activities to internal and external stakeholders.
• Prepare and organize information for internal and external program reviews, technical exchanges, and sponsor engagements, including content review of technical materials prepared by technical staff.
• Serve as a key liaison among program leadership, technical staff, sponsors, and stakeholders to facilitate communication, track actions, and drive successful outcomes.

Logistics, Collaboration, and Operational Leadership –

• Collaborate with APL support organizations, including security, IT, quality, communications, procurement, property, and administrative services, to secure resources, coordinate logistics, and resolve operational issues that impact project execution.
• Lead coordination of meetings, reviews, facilities, security, schedules, and other program activities to ensure milestones and commitments are achieved.

Contractual Deliverables and Performance Management –

• Manage contractual and programmatic deliverables by tracking schedules, milestones, and stakeholder inputs to ensure commitments are met.
• Help identify potential execution risks and recommend corrective actions to maintain schedule, quality, and sponsor satisfaction.

Technical Support and Reporting –

• Develop sufficient understanding of program technical efforts to effectively communicate objectives, impacts, and accomplishments to multiple audiences.
• Support project kickoff activities, task planning, Statements of Work (SOWs), execution reviews, and operational reporting to ensure alignment with sponsor requirements and project objectives.

Proposal Development

• Collaborate with PMs and FMs to support proposal development activities, facilitate technical information flow, assist with review processes, and help ensure proposal quality and compliance with customer requirements.

Additional Responsibilities – perform other duties as assigned in support of program, sector, and organizational objectives.

Qualifications

You meet our minimum qualifications if you...

• Have a Bachelor's Degree and 3+ years of relevant experience coordinating project operations, or 10+ years of relevant experience coordinating project operations in lieu of a degree.
• Proven ability to review and organize technical information and provide a critical review of documents for technical content and style while also being able to create presentations from existing material for high-level briefings.
• Possess strong communication skills with demonstrated experience in effectively communicating with all levels of management, military and government officials.
• Proven ability to be a self-starter with a high level of initiative and can effectively prioritize competing efforts and independently solve moderately complex problems.
• Are willing to travel occasionally and work in a closed area as needed.
• Hold an active Top Secret (TS) security clearance and can ultimately obtain a TS/SCI level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You 'll go above and beyond our minimum requirements if you have...

• An Active TS/SCI security clearance.
• A demonstrated proficiency in tracking, monitoring and updating program schedules, milestones and/or contract deliverables.

About Us

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact View email address on click.appcast.io.

The referenced pay range is based on JHU APL's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate $62,900 Annually

Maximum Rate $180,300 Annually