Accounting Specialist

Accounting Specialist

We are seeking a detail-oriented Accounting Specialist to join our growing team. This position will focus heavily on accounts payable, reconciliations, expense management, and general accounting support. The ideal candidate will have a strong understanding of accounting fundamentals, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Accounts Payable & Accounting

• Process vendor invoices accurately and ensure timely payments.
• Review invoices for approvals, supporting documentation, pricing accuracy, tax treatment, and payment terms.
• Assign appropriate general ledger accounts, cost centers, and department coding.
• Prepare ACH, wire, check, and credit card payments.
• Maintain vendor records and verify banking information changes.
• Reconcile vendor statements, bank activity, credit card accounts, and general ledger accounts.
• Support month-end close activities, including accruals, prepaid expenses, and account reconciliations.
• Process employee expense reimbursements and maintain required documentation.
• Assist with audits, 1099 reporting, and other accounting projects as needed.

Corporate Credit Card Administration

• Manage the corporate credit card program, including new card setup, replacements, and cancellations.
• Reconcile monthly credit card transactions and statements.
• Collect receipts and supporting documentation.
• Investigate missing receipts, unusual transactions, and policy exceptions.
• Process monthly corporate credit card payments.

Qualifications

• 2+ years of experience in accounts payable, bookkeeping, or general accounting.
• Solid understanding of accounting principles, including debits, credits, and general ledger coding.
• Experience performing bank, vendor, credit card, and account reconciliations.
• Proficiency with Microsoft Excel, Outlook, and Word.
• Experience with SAP or another ERP/accounting system is preferred.
• Strong attention to detail and ability to identify discrepancies or unusual transactions.
• Excellent communication, organization, and follow-up skills.
• Ability to work independently and manage multiple priorities.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.