Accounting Manager

Transdev North America · Oakland, CA (On-site)

About the job

Join the Transdev team in Oakland, CA, serving the East Bay Paratransit Consortium contract. The Accounting Manager performs accounting/finance functions. These functions include daily billing file updates, payroll processing, month-end activities, and weekly/monthly reconciliations. Heavy Excel, including maintaining/updating spreadsheets for billing/fare collections and reconciliation/employee attendance and PTO.

Competitive annual salary range: $89,000-$111,000/year

Other Benefits Include:

• Vacation: minimum of two (2) weeks

• Sick days: 5 days

• Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, paid company holidays.

Key Responsibilities

• Reports to the General Manager with a dotted line reporting requirement to the Regional Finance team.

Billing & Accounts Receivable

• Prepare and process weekly billing and invoicing.

• Manage pass-through billing to clients, including revenue services, inventory, and maintenance-related charges.

• Perform billing reconciliations to ensure invoice accuracy.

• Process debit and credit memos.

• Reconcile and prepare all monthly invoices as necessary

• Reconcile broker billing against internal billing records and resolve discrepancies.

Month-End Close (MECL)

• Prepare bi-monthly fuel invoice.

• Record monthly fuel and vacation accruals.

• Perform month-end close activities, including:

• Account reconciliations

• Journal entry preparation and posting

• Reclassifications

• Accrual of accident repair costs

• Recording daily route reports

• Manage accruals to ensure revenues and expenses are recognized in the appropriate accounting periods.

Fare & Deposit Reconciliation

• Complete daily and weekly fare reconciliations.

• Perform daily deposit reconciliations.

• Prepare weekly fare and deposit reconciliation reports.

Payroll Administration

• Manage payroll processing, ensuring timely and accurate entry of employee hours each pay period.

• Supervise the on-site Payroll Clerk, including training, coaching, performance management, and disciplinary actions.

• Process all payroll-related transactions, including:

• Wage increases

• Retroactive pay

• Final paychecks

• Bonuses

• Payroll adjustments

• Record and maintain employee time-off balances, including:

• Vacation

• Sick leave

• Floating holidays

• Bereavement leave

• Regular days off

• Track and report break violations, missed punches, and leaves of absence (LOA's).

Leave & Attendance Tracking

• Manage daily vacation and sick leave trackers.

• Perform bi-weekly reconciliation of leave balances to payroll reports.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Qualifications

• 2-5 years of experience in an accounting management role

• Bachelor's degree in accounting required. MBA/CPA preferred.

• Knowledge of generally accepted accounting principles

• Ability to understand and review complex billing and job costing concepts.

• Proficient in MS Office products, including Microsoft Excel and Adobe Acrobat

• Effective verbal and written communication skills

• Knowledge and ability to propose suggestions for improvements

• Able to work as a team player, flexible and adaptable to change.

• Open to development of skills and knowledge

• Excellent customer service

• Transportation experience preferred

• Able to work on-site in Oakland, CA on weekdays and occasional Sunday mornings during payroll periods impacted by Holiday's.

Physical Requirements

The essential functions of this position require the ability to:

• Sit for extended periods (up to 6-8 hours per day); infrequently walk for short distances and on possible sloped ground or slippery and uneven surfaces.

• Push and pull objects up to 25 pounds, occasionally throughout the workday; lift material weighing up to 25 lbs. with or without assistance; occasionally bend, kneel, or crouch to files or equipment stored at ground level.

Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact: mailto:View email address on click.appcast.io.

Transdev proudly maintains a drug-free workplace. Applicants must:

• Be eligible to work in the United States without requiring sponsorship now or in the future

• Successfully pass a pre-employment drug screen and background check

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.

About Transdev

Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at

California applicants: Please for CA Employee Privacy Policy.

Job Category: Management

Job Type: Full Time

Req ID: 8611

Pay Group: UC6

Cost Center: 55571

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.

Drug-free workplace

If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.

California applicants: Please for CA Employee Privacy Policy.

About Transdev

Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at