ADMINISTRATIVE ASSISTANT

Job Title

A skill assessment will be conducted. Applications will be reviewed weekly. The purpose of the class is to perform a variety of moderately complex clerical work in the preparation and maintenance of department records; to perform a variety of clerical tasks as assigned; and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences; work is reviewed periodically by supervisor.

Job Duties

Essential job functions include preparing, processing, copying, indexing, filing, transmitting and/or maintaining various department documents. Auditing and ensuring the security and confidentiality of files as appropriate. Maintaining records, preparing forms, verifying information and resolving moderately complex problems. Preparing correspondence, memoranda, reports, etc. Typing letters, memos, and other correspondence for the appropriate office or department. Examining documents created by other administrative support for accuracy as assigned. Collecting fines, fees and payments, and issuing receipts. Purchasing and maintaining office inventory of supplies such as paper, pens, toner, etc. Scheduling and maintaining calendar of appointments, meetings and travel itineraries; coordinating related arrangements. Resolving moderately complex issues regarding departmental operations. May prepare and distribute minutes of meetings. May tabulate, post, and verify information as requested. May assist in departmental budgeting. Assists co-workers with clerical duties as necessary. Operates a personal computer and appropriate software packages or its equivalent. Assists with visiting other County facilities with the Assistant Administrator for site visits or field inspections. Performs other related job duties as assigned.

Qualifications

Education and experience: High school diploma or GED supplemented by education in accounting, bookkeeping, secretarial science or a closely related field. Requires at least five (5) years of related work experience. Related experience is defined as experience as a Customer Service Specialist, Administrative or Program Coordinator, or similar positions supporting executive level staff).

Additional Requirements

Work environment is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities and needs. Dorchester County has the right to revise this job description at any time. This description does not represent in any way a contract of employment. Position type and expected hours of work is a full-time position; typical work hours and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but employees must be available during the "core" work hours of 9:00 a.m. – 4:00 p.m. and must work 40 hour each week to maintain full-time status. Employees must be available to work evenings, weekends and holidays during emergencies or as requested. E.O.E. Dorchester County does not discriminate based on race, color, national origin, gender, religion, age, disability or military service in employment or the provision of services.