Administrative Assistant, College of Business and Engineering

Job Description

Job Description

The College of Business and Engineering invites applications for an Administrative Assistant. This position provides financial, administrative, and operational support to the College and School of Engineering and reports to the Associate Dean. The Administrative Assistant manages budgets, reconciles financial records, coordinates purchasing for engineering laboratories and student clubs, and maintains organized academic and financial documentation. The role also supports special projects and events, assists with work-study student coordination, and responds to inquiries from faculty, staff, students, and campus partners.

The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Strong interpersonal, written, and verbal communication skills are essential, as is the ability to interact professionally and diplomatically with a wide range of constituents. The position requires sound judgment, discretion, tact, confidentiality, and effective problem-solving skills.

A bachelor's degree is required, and a minimum of five years of administrative support experience is preferred. Candidates should demonstrate intermediate to advanced proficiency with Microsoft Office and Microsoft Excel, along with the ability to use standard office equipment.

Wilkes University is an independent, comprehensive university dedicated to academic excellence in the liberal arts, sciences, and selected professional programs. The University has approximately 2,000 students at the undergraduate level and over 1,500 full time equivalent students at the graduate and first professional levels.

Its institutional focus is on developing strong mentoring relationships with each of its students and contributing vitally to economic development of Northeastern Pennsylvania. The University is located in Wilkes-Barre, Pennsylvania, a revitalized city that is located on the lovely Susquehanna River and is within two and one-half hours driving distance of New York City and Philadelphia.

To apply, visit Please be sure to include a cover letter, resume or curriculum vitae and three references.

Wilkes University is constantly seeking to become a more diverse community and to enhance its capacity to value and capitalize on the cultural richness that diversity brings. The University strongly encourages applications from persons with diverse backgrounds. Wilkes University does not discriminate in its employment practices or in its educational programs or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

Employment at Wilkes is contingent upon the results of a thorough background screening. PA Act 153 requires that persons working in positions with regular and unsupervised contact with minors complete additional clearances, including FBI fingerprinting and PA criminal and child abuse clearances.