Executive Assistant

Job Description

Job Description

Robert Half is looking for an experienced Executive Assistant to provide dedicated support to senior leadership in Pennsylvania. This opportunity is ideal for someone who can manage competing priorities with discretion, sound judgment, and a high degree of confidentiality. The role serves as a key connection point across internal teams and external partners while ensuring executive calendars, communications, travel, and special projects remain organized and on track.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and handle scheduling conflicts to keep daily operations running smoothly.
• Support senior leaders by tracking priorities, following up on tasks, and helping key projects stay on schedule.
• Arrange travel, meeting logistics, and itineraries to ensure executives are prepared for business activities.
• Prepare and format emails, reports, presentations, agendas, and other business documents.
• Review and prioritize incoming communications, respond when appropriate, and direct items to the right contacts.
• Provide administrative support for special projects, team initiatives, and process improvements.
• Process expense reports, invoices, and other administrative paperwork accurately and on time.
• Act as a point of contact between executives, internal teams, clients, and external partners.
• Take meeting notes, share documentation, and help coordinate meetings, events, and other activities.
• Provide general office or front desk support as needed.

Qualifications

• Demonstrated experience providing high-level administrative support to senior executives in a fast-paced, detail-focused environment.
• Strong calendar management skills with the ability to coordinate multiple priorities, appointments, and time-sensitive meetings.
• Excellent written and verbal communication skills for preparing correspondence, presentations, and executive-facing materials.
• Proficiency with business tools such as Concur, CRM platforms, Microsoft Office applications, and conference call technology.
• Ability to handle sensitive information with discretion and exercise independent judgment in day-to-day responsibilities.
• Proven organizational skills with close attention to detail across travel planning, expense management, and meeting coordination.
• Comfortable working collaboratively across departments and building effective relationships with internal and external stakeholders.

Submit your resume online today!