Administrative Assistant

Administrative Assistant

Nexgen Tooling is a leading manufacturer of high-performance cutting tools, specialising in tight-tolerance carbide tools for a diverse range of industries. Founded in 2016, we are committed to delivering exceptional quality, consistency, and responsive customer support. We are currently seeking a highly organised and proactive Administrative Assistant to join our team on a full-time basis in Springvale, Virginia, United States. The ideal candidate will be a crucial part of our daily operations, ensuring the smooth running of our office and providing vital support that upholds our company's high standards.

Responsibilities

As an Administrative Assistant, you will be responsible for a wide range of tasks that contribute to the efficiency of our business. Your key duties will include:

• Managing office communications, including answering phone calls, responding to emails, and handling correspondence.
• Organising and scheduling appointments, meetings, and events for the management team.
• Developing and maintaining efficient digital and physical filing systems.
• Assisting in the preparation of regularly scheduled reports, presentations, and other important documents.
• Processing invoices, tracking expenses, and providing basic bookkeeping support.
• Maintaining office supply inventories and placing orders when necessary.
• Providing administrative support to ensure the efficient operation of the office and wider team.
• Acting as a professional point of contact for internal and external clients and suppliers.

Qualifications

To be successful in this role, you should possess the following skills and experience:

• Proven experience in an administrative assistant or office support role.
• Excellent proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional organisational and time management skills with the ability to prioritise tasks effectively.
• Strong verbal and written communication skills.
• Meticulous attention to detail and a high level of accuracy.
• A proactive approach to problem-solving and the ability to work independently.
• Experience within a manufacturing or industrial environment would be advantageous but is not essential.

What We Offer

In return for your commitment and expertise, we offer:

• A competitive annual salary of $50,000 - $60,000 USD.
• The opportunity to be an integral part of a growing, forward-thinking company.
• A professional and supportive work environment where your contributions are valued.
• A key role in a company dedicated to precision, quality, and outstanding customer service.