Junior IT Project Coordinator POST NUMBER: 481608

Vaco is partnering with an Arizona-based technology organization to hire a Project Coordinator supporting a data leadership team. This is a junior-level project support role ideal for someone who is highly organized, proactive, polished in communication, and comfortable helping keep a busy team moving.

This role is less about formal project ownership and more about operational coordination: tracking timelines, organizing follow-ups, preparing polished PowerPoint and Excel materials, maintaining project documentation, supporting light calendar coordination, and helping the team stay aligned. The right person will be detail-oriented, resourceful, and comfortable working in a fast-moving environment where priorities can shift.

The role requires onsite presence Monday through Thursday in Tempe. 

What You’ll Be Doing

• Support project tracking, task management, timelines, and follow-up items for the Data team
• Prepare polished PowerPoint decks, Excel trackers, and leadership-facing documents
• Track project action items, owners, deadlines, and status updates to help keep work moving
• Support light calendar coordination, meeting scheduling, and agenda preparation
• Take meeting notes and summarize decisions, next steps, and open items
• Help manage project time tracking, timesheets, and basic budget tracking
• Assist with financial tracking and reporting, including awareness of CAPEX versus OPEX spend
• Maintain org charts, team documentation, project lists, and internal reference materials
• Help plan and coordinate team activities, meetings, and internal events
• Communicate clearly with team members and stakeholders to ensure priorities and expectations are understood
• Provide general administrative and coordination support to technology leadership as needed

Required Experience

• 2 or more years of experience in project coordination, project administration, executive support, team coordination, or a similar role
• Strong PowerPoint skills with the ability to create polished, professional presentation materials
• Strong Excel skills for tracking, organizing, and summarizing project or financial information
• Experience tracking tasks, deadlines, meeting notes, and project follow-ups
• Strong written and verbal communication skills
• High attention to detail and ability to manage multiple priorities at once
• Comfort working in a fast-paced team environment with evolving needs
• Ability to stay organized, follow through, and keep others on track without needing heavy direction

Nice to Have

• Experience supporting technology, data, analytics, or software teams
• Familiarity with Jira, Confluence, Smartsheet, or similar project tracking tools
• Exposure to budget tracking, timesheet management, invoicing, or financial reporting
• Basic understanding of CAPEX and OPEX
• Experience supporting project releases or technology delivery cycles

Compensation

• Contract role paying up to $30 per hour
• Possibility for extension or conversion
• W2 employment through Vaco with benefits available, including medical, dental, vision, and 401(k).

If you are an organized, detail-driven coordinator who enjoys creating polished materials, tracking the moving pieces, and helping a busy technology team stay on top of priorities, we would welcome the opportunity to connect.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.