Administrative Assistant

Job Description

Job Description

POSITION SUMMARY :

The Administrative Assistant provides assistance to the Legal department on client and vendor contracts as well as immigration documents. This position creates, analyzes, and reviews contractual agreements or proposed agreements for conformity to company verbiage, rules, and regulations. Prepares immigration documents and correspondence, and researches law, investigates facts, and prepares documents to assist the department.

 

DUTIES AND RESPONSIBILITIES:

• Analyzes contracts and gathers relevant facts and information from various company personnel to draft contracts and amendments, detect ambiguities, inaccurate statements, omissions of essential terms, and conflicts. 
• Participates in pre-contract negotiations with clients, and drafts and revises legal correspondence.
• Completes government documents, drafts letters, advises immigrant and non-immigrant employees on procedures and status of their case, and develops strategies for overcoming objections of USCIS (US Citizenship and Immigration Services). 
• Tracks important deadlines, maintains a log of client activity, initiates changes in standard form contracts and legal forms, monitors legal publications, and ensures legal publications are up-to-date. 
• Complies with all approved procedures, directives and guidelines. 
• Gathers the necessary documentation to file trademark and copyright applications, and maintain the status logs for the corporation.
• Comply with all approved procedures, directives and guidelines. 
• Performs other duties as assigned.

JOB SPECIFICATIONS:

Education Required:

Associate’s Degree, Political Science, Paralegal Studies, Business, English or related field. Bachelor’s Degree preferred. 

 

Experience Required:

1-2 years of experience as a Administrative Assistant or related legal profession in a corporate setting.

Skills Required:

• Excellent communication and interpersonal skills. 
• Ability to prioritize and handle multiple tasks at a single time. 
• Intermediate to Advanced knowledge of WordPerfect for Windows95
• Must be proficient with Microsoft Office Word and Excel.
• Typing speed of forty-five (45) words per minute.

Travel Required:

None.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure.