Administrative Assistant

Administrative Assistant Middle School

Anchorage School District

Anchorage, AK 99515

Admin-Clerical

Bargaining Unit: TOTEM

Work Year: 11 months

Work Day: 8.0 hours per day

FTE: Full time, 1.0 FTE

Salary: T-13, $22.29 to $23.30 per hour, DOE

Job Summary

The Middle School Administrative Assistant provides the primary clerical and administrative support in a middle school. The position has a retirement association with the Public Employees' Retirement System (PERS).

Job Requirements

• A high school diploma or equivalent, or current enrollment in a GED program.
• Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
• Excellent communication and customer service skills.
• Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public.
• Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public.

Essential Job Functions

• Performs a variety of secretarial duties, particularly in the areas of record keeping and communications between the principal, teachers, students, parents, and the Anchorage School District as they relate to the school.
• Receives office visitors.
• Maintains good public relations.
• Assists individual students or parents in relating to the school program and its staff.
• Makes and keeps records of appointments and conferences.
• Types a variety of documents from rough draft, instructions, or dictation equipment.
• Maintains general and confidential files.
• Opens, sorts, and distributes mail.
• Arranges and provides orientation for substitute staff as needed.
• May distribute paychecks to all building employees.
• Orders, receives, stores and distributes supplies, equipment, and forms.
• Administers petty cash fund and performs other minor bookkeeping functions.
• Assists teachers in preparation of class material.
• May administer first aid care as needed.

Physical /Mental Demands

The physical demands of this job require frequent standing, walking, sitting, speaking and hearing. Specific visual abilities are also required. The employee is regularly required to reach with his/her hands and arms and occasionally lift items weighing less than 40 lbs. Additionally, the employee must be able to understand vague and implicit instructions, be able to readily recall facts and details, handle conflict and make effective decisions under pressure. The employee must have the ability to effectively manage the stress of working with students, parents, and other employees representing diverse cultures, personalities, and work styles in a dynamic work environment. The Anchorage School District is committed to providing reasonable accommodations, according to applicable state and federal laws, to all individuals with a qualified physical or mental disability. Work Environment Work is performed in a professional environment with a wide variety of individuals having differing functions, personalities and abilities, including working with diverse groups of people in a variety of different settings. While performing the duties of this job the employee may be regularly exposed to a video display. The employee may be exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

About

The Anchorage School District is one of the largest and most diverse school districts in the country. We educate nearly 43,000 students in over 130 schools and programs. Minority students comprise more than 50 percent of the student population, and our students speak 110 different languages. We are committed to fostering and celebrating diversity and preparing our students to be global citizens. We support employees through comprehensive professional development, award winning mentoring programs, and competitive salary and benefits. Anchorage is the best of both worlds, offering pristine wilderness alongside the amenities of a large city.

Land Acknowledgment

We acknowledge that we gather here today on the traditional lands of the Dena'ina People of Upper Cook Inlet. For thousands of years, the Dena'ina People have been and continue to be the stewards of this land. ASD is committed to diversity and inclusion, and it is with honor and respect that we recognize all Indigenous people who live and learn in our community.

Our Mission

In order to meet its mission, Educating All Students for Success in Life, Anchorage School District (ASD) is committed to strategic initiatives and goals. Goals are SMART as they are Specific, Measurable, Attainable, Realistic, and Timely.

Our Vision

Building the ideal student experience

Student learning, achievement, and lifelong success are the focus of ASD. Within the District, families have many academic choices to meet a variety of student needs. Equitable access and opportunity are keys to building a successful learning path for each student. ASD celebrates our differences and is committed to inclusion of all our community's languages, cultures, and perspectives.

Education plays a vital role in preparing students to become engaged, productive members of our culturally rich community. Our community envisions students empowered by real world experiences with access to educational opportunities within and beyond the walls of school buildings. ASD is boldly committed to transforming how we prepare students for life, college and careers within Alaska and across the globe.