Department Administrator, East Asian Languages and Civilizations and Middle Eastern Languages and Cultures (Philadelphia)

Department Administrator, East Asian Languages and Civilizations and Middle Eastern Languages and Cultures

The Department Administrator of East Asian Languages (EALC) and Civilizations and Middle Eastern Languages and Cultures (MELC) oversees every aspect of leading two departments including managing finances, hiring, letter writing, appointing/reappointing lectures, overseeing academic and facilities. Independently serves as the primary contact for undergraduate and graduate students, as well as providing leadership support to the two department chairs, 24 standing faculty and 26 LFL (Lecturers in Foreign Languages) and eight language programs. The position is responsible for advising, leading, directing, and managing the academic, administrative, and financial sectors of the departments of MELC and EALC.

Responsibilities:

The Department Administrator handles the general office administration for the Departments of Near Eastern Languages and Civilizations and East Asian Languages and Civilizations and serves as the primary contact for undergraduate and graduate students, as well as providing administrative support to the two Department Chairs, 24 standing faculty and 33 LFL (Lecturers in Foreign Languages). The Administrator is responsible for developing and maintaining communications, fielding inquiries, and guiding both students and faculty through a variety of University policies, resources, and procedures. Handles student activity coordination and provides guidance to students and support to faculty as related to academic and curriculum planning. Responsible for coordinating human resource needs of department, including assisting with faculty and staff searches, appointments, and maintains and organizes all records with strict confidentiality acting as a liaison with the SAS Dean's office on personnel matters. A track of emerging needs, changing priorities, required resources for departmental mission. The Administrator is also responsible for department event planning and workshop coordination, as well as maintaining, updating, and developing the department website. Must also understand and effectively communicate the scholarly and teaching missions of the department. The Administrator is a liaison with the International Student and Scholar Services and processes all international visas for the departments.

Qualifications:

• Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Experience providing administrative support in an academic environment strongly preferred.
• Ideal candidate must possess strong organizational skills, strong written and oral communications skills, and the ability to prioritize and meet deadlines.
• Must exercise professional judgement with the ability to provide excellent customer service to a diverse audience.
• Ideal candidate will have a solid understanding of scholarly resources across the University that are available for both students and department faculty.
• Financial experience, event-planning experience, and an understanding of academic and curriculum planning are preferred.
• Familiarity with Penn's financial application strongly preferred.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$24.21 - $31.00 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with familywhatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitementand you and your family can enjoy many of these activities for free.
• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.