Accounting Assistant

Job Description

Job Description

HYBRID Accounting Assistant:

We are looking for an Accounting Assistant to support financial operations and administrative coordination for member-focused programs, community outreach efforts, and charitable activities in Pittsburgh, Pennsylvania. This Contract to Permanent opportunity is ideal for someone who is detail-oriented, organized, and comfortable handling a high volume of financial records and correspondence with accuracy. The role will contribute to timely payment processing, donation tracking, and routine reconciliations while helping maintain dependable day-to-day accounting support.

Responsibilities:

• Process payment-related transactions such as check requests, reimbursements, and other disbursements while ensuring entries are recorded accurately in the appropriate system.

• Review submitted payment documentation for completeness, proper authorization, and compliance with established procedures before forwarding for processing.

• Receive incoming contribution payments, log them carefully, and prepare them for deposit and financial handling according to standard guidelines.

• Maintain organized records for donations, partnership activity, reimbursements, and other accounting transactions to support accurate reporting and audit readiness.

• Draft and send acknowledgment letters, receipts, and routine written communication related to donations and payments.

• Assist with account reconciliation activities by comparing records, researching inconsistencies, and helping resolve missing information or outstanding items.

• Provide administrative support for daily accounting operations, including correspondence management and recordkeeping tied to program and community-related financial activity.

• Experience supporting accounts payable and accounts receivable activities in an accounting or finance environment.

• Ability to perform bank reconciliations and investigate discrepancies with strong attention to detail.

• Familiarity with invoice coding and payment documentation review processes.

• Working knowledge of QuickBooks or similar accounting software.

• Exposure to ERP Systems prefered.

• Strong organizational skills with the ability to manage records accurately and follow established procedures consistently.

• Effective written communication skills for preparing routine correspondence, receipts, and acknowledgment letters.