Office Manager

Office Manager

The Office Manager keeps the office spinning right round by keeping our office up-to-date, informed, and organized! If you're a master of office procedures, we have a great opportunity for you! Our Lamar office in Harrisburg, Pennsylvania, is now hiring a new management team member to help us bring outdoor advertising campaigns to life for brands in Harrisburg, PA, and the surrounding areas. The purpose of the Office Manager is to handle all administrative functions and responsibilities, as well as maintain payroll hours and work closely with Human Resources on company-wide policies and regulations. This position will most likely serve as the sole administrative personnel in the office, but may also supervise one additional employee.

What you can expect from us:

• A Monday-Friday 8a-5p work schedule
• An hourly range of $23 - $25/ hour plus additional bonus opportunities for a total compensation package of $50,000-62,000, depending on relevant experience and qualifications
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including Presidents' Day and Juneteenth
• A comprehensive training program
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital, Critical Illness, and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock Purchase Plan
• 401k plan with company match
• Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
• A people-first culture that invests in connection, community involvement, and transparency around employee feedback

What we are looking for in YOU:

• Requires an excellent command of the English language, both written and verbal.
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
• Continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
• Strong work ethic someone who takes great pride in professionalism, responsibility, and is proactive
• Must be able to work independently and as a team member
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to use fax machines, copiers, scanners, and binding machines
• Requires the ability to handle different challenges each day and adequately prioritize those demands

Education and experience:

• High School Diploma or Equivalent
• A college degree in Business, Business Administration, or a related field is preferred
• 2 years of experience in an office environment is required. In lieu of experience, a college education will be accepted

A day in the life:

• Maintain accounts receivable for the company office. Includes making calls, sending correspondence, updating the ATB (Aged Trial Balance), and communicating with the sales department about past due accounts
• Responsible for updating the billing system, including client information, accounts, and contracts
• Maintain accounts payable for the company office. Includes processing invoices, recording pertinent information (company, date, amount, etc.), coding invoices to the correct department, and sending invoices to corporate for payment
• Act as a liaison at the local office for corporate Human Resources. Includes assisting in the hiring and affirmative action process, maintaining employee information, assisting employees with benefit questions, workers' compensation, and assisting with any other human resource requirements needed
• Provide administrative assistance to all employees at the office, as needed, such as assisting the sales department in preparing contracts, answering collections questions, providing invoice copies, assisting operations employees with payroll, etc.
• Provide information, including compensation, to corporate departments (Payroll, Human Resources, Credit department, Accounts Payable, Accounts Receivable, etc.), as needed
• Run errands for the office as needed. For example, going to the post office for stamps, sending certified mail, making deposits, etc.
• The following duties may vary, depending on the location's needs:
• Will most likely serve as the sole administrative personnel at the office and perform additional duties such as: answering phones, typing correspondence, inputting and researching data, logging in and ordering production, taking and uploading POP photos, charting responsibilities (digital and/or static structures), and managing social media content
• May support Operations with administrative duties such as: maintenance of OSHA logs, handling Operations Manager's and GM's expense reports upon request, misc. truck mileage reporting, petty cash, etc.
• May supervise one other administrative staff
• Complete any special requests/projects from the General Manager, Sales Manager, or Operations Manager
• Physical Demands and Work Environment: The primary work environment for this position is an office. The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, and depth perception), and talking. Nights spent away from home traveling are less than 10%.