Part-Time Administrative Assistant

Job Description

Job Description

Description:

The Part-Time Administrative Assistant supports the day-to-day operations of Craft Coating, Inc. by providing responsive, reliable, and professional administrative assistance. This role requires strong communication skills, adaptability, and the ability to work both independently and as part of a team. The Administrative Assistant serves as a first point of contact for customers and supports internal departments in maintaining efficiency and meeting deadlines.

Requirements:

Key Responsibilities

• Answer phones and respond to customer emails promptly and professionally
• Provide administrative support to the General Manager and other staff as needed
• Assist with filing, record-keeping, and general office organization
• Communicate effectively with customers, vendors, and coworkers
• Multitask and switch between varied tasks as business needs arise
• Adapt to working with different personalities across departments
• Maintain confidentiality of sensitive information
• Support scheduling, documentation, and other clerical duties to ensure smooth workflow
• Work semi-flexible hours, including occasional Friday mornings as needed

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Desired Attributes & Competencies

• Responsive & Responsible: Takes ownership of tasks and follows through to completion
• Initiative-Driven: Proactive in identifying needs and offering solutions
• Independent: Able to complete work effectively once direction is given
• Communicative: Strong verbal and written communication skills
• Adaptable: Works well with diverse personalities and shifting priorities
• Deadline-Oriented: Motivated to meet timelines and support production needs
• Reliable: Dependable in attendance and task completion
• Resilient: Able to work through tension, conflict, or pressure with professionalism
• Flexible: Comfortable with a semi-flexible work schedule and task variety
• Engaged: Enjoys challenges and thrives in a dynamic manufacturing setting

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Qualifications

• High school diploma or equivalent required; associate degree preferred
• Previous administrative or customer service experience strongly preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment

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Work Schedule

• Part-time: Monday–Thursday, with occasional Friday mornings as needed
• Flexible within business hours

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Work Environment

This position is based at a small manufacturing company and splits time between the office and the production floor. While a portion of the role involves desk-based work, the position requires regular presence in the plant to interact with production team