HR Admin

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Category Operations Description PART-TIME: 20 hours per week Pay Rate: $20 - $22 per hour depending on experience SUMMARY The Human Resources Administrative Assistant provides administrative and operational support to the Human Resources function, with responsibility for maintaining accurate team member records, coordinating recruitment and onboarding activities, tracking compliance documentation, and supporting HR programs and communications. This role works closely with the Director of Human Resources and serves as a key support resource across the team member lifecycle while exercising discretion and professionalism in handling confidential information. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinate administrative aspects of recruitment and onboarding, new hire documentation, background checks, and onboarding logistics Maintain accurate and up-to-date electronic personnel files and HR records in accordance with company policy and legal requirements Track and monitor required HR documentation and compliance items (e.g., I-9 documentation, acknowledgements, certifications), escalating issues or discrepancies as appropriate Support new hire orientation, benefits communications, team member recognition initiatives, and internal HR communications Serve as a first point of contact for routine HR inquiries, directing questions and issues to the appropriate HR resource when escalation or interpretation is required Manage the administrative aspects of leave processes (including FMLA and other approved leaves) by tracking documentation, monitoring timelines, maintaining accurate records, and escalating questions or issues requiring interpretation. Assist with HR projects, audits, reporting, and team member-related events, ensuring accuracy, timeliness, and follow-through Maintain team member confidence and protect organizational operations by exercising discretion and safeguarding confidential human resources information Perform other HR-related duties as assigned to support departmental and organizational needs. POSITION REQUIREMENTS QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Excellent communication, writing, interpersonal, organizational, and time-management skills are required. The ability to work independently, manage multiple priorities, meet deadlines, and exercise sound judgment when handling sensitive and confidential information is essential to success in this role. Proficiency with Microsoft Office (Word, Excel, and Outlook in particular) is required. Familiarity with Canva or similar tools for creating internal HR communications is preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High School Diploma or GED equivalent required; some college coursework in Human Resources, Business Administration, or a related field preferred. One to three years of related administrative or human resources experience preferred, or an equivalent combination of education and experience. LANGUAGE AND MATHEMATICAL SKILLS Ability to read, write, and speak English and to comprehend instructions, correspondence, and human resources-related documentation. Ability to communicate clearly, respectfully, and professionally with team members, managers, and guests in one-on-one and small group settings. Spanish language skills are preferred to support effective communication with team members. Ability to perform basic mathematical functions including addition, subtraction, multiplication, and division, and to calculate percentages and simple ratios as needed for administrative, payroll support, and reporting tasks. PHYSICAL DEMANDS/ WORK ENVIRONMENT The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Standing, walking, and sitting for extended periods of time Talking and hearing, both in person and on the phone Using a computer, keyboard, and mouse Reaching for files, drawers, and office supplies Occasionally stooping, kneeling, or crouching Occasionally lifting and carrying light materials (generally 10-25 lbs.) View a computer screen and reading printed and electronic documents Full-Time/Part-Time Part-Time Shift Days Number of Openings Position HR Admin Close Date Number of Openings 1 Req Number OPE-26-00019 Location Scholar TPS Employer LLC About the Organization Scholar Hotels is an organization that believes in an entrepreneurial culture; where work is more than a job, it's a lifestyle. Employees work more as a team than in most companies; and in some cases, we are even like a family. Some of the traits: Treat People with Respect We respect, trust, and provide the necessary base for a vibrant and sustainable corporate culture. Help Team Members Stay Healthy Provide excellent health benefits and encourage wellness through vendor discounts and onsite health assistance. Open Doors to Communication Create an environment where people can interact with each other, support on another, and recognize each other's effects and achievements. Create positive rewards for positive behavior. Share information so that team members are aware of the direction of the company and are involved in its growth. Offer incentive programs to reward effort and improve quality of life. Build Camaraderie Make time for people to get to know each other and the company by holding offsite meetings to build team spirit and discuss where the company is heading. Share business plans, and discuss issues and ideas raised by our strategies. This position is currently accepting applications. #J-18808-Ljbffr