Project/marketing Coordinator

Job Title: Marketing Specialist

Job Description

The Marketing Specialist supports firmwide marketing, business development, and visibility initiatives within a collaborative AEC (architecture, engineering, and construction) environment. This role focuses on coordinating and producing RFQ/RFP responses, marketing collateral, and interview materials while managing CRM data and contributing to go-to-market strategies across multiple market sectors. The position offers high visibility with firm leadership, exposure to strategic client acquisition processes, and a clear pathway to grow into senior marketing or proposal leadership roles.

Responsibilities

• Coordinate RFQ and RFP pursuits from end to end, including conducting research, organizing and scheduling Go/No-Go meetings, developing work plans, and managing all deadlines to ensure timely submission.

• Develop customized proposal content and marketing materials tailored to specific clients, sectors, and opportunities while maintaining alignment with brand standards.

• Lead proposal and pursuit management efforts by overseeing content development, organizing supporting documentation, and ensuring consistency and quality across all submissions.

• Support business development efforts across multiple market sectors by partnering closely with business development and sector leaders to drive pursuit strategies and client outreach.

• Maintain and update CRM data in Deltek Vantagepoint, including contacts, opportunities, and pipeline information, ensuring data accuracy for business development tracking and reporting.

• Create and maintain marketing collateral, boilerplate content, and proposal graphics that reflect the firm's branding and messaging.

• Assist with interview and shortlist presentation preparation by creating presentation decks, coordinating logistics, and facilitating rehearsals with internal teams.

• Support firm visibility initiatives, including coordinating events, contributing to website development, and supporting social media marketing activities.

• Collaborate with internal stakeholders across marketing, business development, technical teams, and leadership to align messaging, share information, and support go-to-market strategies.

• Conduct market research to inform pursuit strategies, marketing campaigns, and business development priorities.

• Manage multiple concurrent deadlines and projects, ensuring all deliverables meet quality standards and are completed on time.

Essential Skills

• Bachelor's degree in Marketing, Business, or a related field, or equivalent experience.

• Marketing experience, preferably within the AEC (architecture, engineering, and construction) industry.

• Strong written and verbal communication skills with the ability to craft clear, compelling content.

• Proven ability to manage multiple deadlines simultaneously in a fast-paced, deadline-driven environment.

• Detail-oriented approach with strong organizational and time management skills.

• Advanced proficiency in Adobe InDesign for layout and design of proposals and marketing materials.

• Proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel.

• Experience working with CRM systems, with specific experience in Deltek Vantagepoint strongly preferred.

• Ability to work cross-functionally and collaboratively with technical teams, business development professionals, and firm leadership.

• Demonstrated experience in RFQ/RFP coordination, proposal writing, and pursuit management.

Additional Skills & Qualifications

• Experience supporting marketing and business development efforts in the AEC industry.

• Background in marketing strategy, marketing communications, and go-to-market support.

• Experience with website development coordination and content updates.

• Familiarity with social media marketing and managing firm visibility across digital channels.

• Experience coordinating events, including logistics, promotion, and follow-up.

• Comfort working in a multi-office environment and collaborating with colleagues across locations such as New York, Hartford, and Boston.

• Interest in growing into a senior marketing or proposal leadership track.

• Ability to interpret market research and translate insights into pursuit and marketing strategies.

Work Environment

The role operates in a hybrid work model, offering a blend of in-office and remote work to support flexibility and collaboration. The position can be based in the New York City office and is part of a collaborative, multi-office AEC environment with a footprint that includes East Coast locations. The work involves frequent interaction with marketing, business development, technical teams, and leadership, often centered around major pursuits and strategic initiatives. The environment is fast-paced and deadline-driven, with a strong emphasis on teamwork, communication, and high-quality deliverables. Core tools and technologies include Adobe InDesign, Microsoft Office, and the Deltek Vantagepoint CRM system, which are used regularly to produce proposals, manage data, and support marketing and business development activities.

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $36.00 - $40.86/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position is anticipated to close on Jun 12, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.