Executive Assistant I

Date: Jul 7, 2026 Location: BRENHAM, TX Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. Our comprehensive benefits package includes 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time‑off benefits, numerous opportunities for career advancement, and more. Explore more details on the Benefits of Working at HHS webpage. Job Details Functional Title: Executive Assistant I Job Title: Executive Assistant I Agency: Health & Human Services Comm Department: General Administration Posting Number: 18663 Closing Date: 08/06/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Range: $3,700.00 - $5,372.41 (Monthly) Salary Group: TEXAS-B-17 Shift: Day Telework: Not Eligible for Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Brenham State Supported Living Center Job Location City: BRENHAM Job Location Address: 4001 S HWY 36 Brief Job Description The Executive Assistant reports directly to the SSLC Director and provides highly complex, senior‑level professional assistance and support. Responsibilities include managing the Director’s daily schedule, coordinating executive assignments and activities, making travel arrangements, completing purchase requisitions, scheduling meetings and trainings, answering telephone inquiries, and performing other duties as assigned. The role requires leadership qualities such as adaptability, flexibility, dependability, and accountability, and a high degree of professional independence, initiative, diplomacy, discretion, and tact. Essential Job Functions Maintain the Director’s calendar in Microsoft Outlook, identify scheduling conflicts, and ensure timely updates. Coordinate, schedule, and prioritize internal and external appointments, meetings, and conference calls. Organize and prepare meeting materials, including documents, handouts, and logistics, and manage travel arrangements via the department’s e‑Travel system. Track action items, contracts, reports, correspondence, and HR documents requiring the Director’s signature; ensure timely approvals. Process incoming mail and administrative documents efficiently and confidentially. Provide backup support to other executive staff and train new staff on relevant policies and procedures. Participate in disaster response, recovery, or Continuity of Operations (COOP) activation as needed, which may require alternate shift patterns. Knowledge, Skills, and Abilities (KSAs) Knowledge of agency administrative policies and procedures; state records retention policies. Proficiency with Microsoft Office products (Word, Outlook, Excel, Visio, PowerPoint). Strong office management and organizational skills; adept at time management and planning. Problem‑solving abilities and development of monitoring procedures. Effective oral and written communication with diverse staff and the public. Independent work, information gathering, and synthesis of complex data into simple terms. Ability to handle multiple projects with frequent deadlines. Delegation, coordination of work assignments, proofreading, and editing for grammar. Maintain confidentiality and build positive working relationships with supervisors and coworkers. Adaptability to a fast‑paced, dynamic work environment. Initial Screening Criteria Five years of experience providing high‑level administrative support to executive‑level leadership. Experience coordinating, tracking, and responding to executive assignments. Experience developing processes and procedures. HHSC Experience Preferred. Additional Information Applicants must pass a fingerprint criminal background check, pre‑employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide, and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE). Males aged 18–25 must be registered with the Selective Service. All State Supported Living Center Employees are subject to random drug testing. Flexibility in work hours may be required, including overtime, extended hours, weekends, and holidays. All applicants must be at least 18 years old to be considered for employment at a state‑operated facility. ADA Accommodations In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodations during the hiring and selection process for qualified individuals with a disability. If assistance is needed for the online application or interview, contact the HHS Employee Service Center at View phone number on click.appcast.io. Pre‑Employment Checks and Work Eligibility Applicants may be required to pass background and other due diligence checks. HHSC uses E‑Verify; you must bring your I‑9 documentation on your first day of work. Telework Disclaimer This position may be eligible for telework. Note that all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs. #J-18808-Ljbffr