Administrative Assistant

Administrative Assistant

LHH is actively seeking an Administrative Assistant for one of our top clients in Cleveland! This will be a contract to hire opportunity with our client and will report onsite to their office in Cleveland, OH.

We are seeking a highly organized and service-oriented Administrative Coordinator to provide front desk support and administrative assistance in a fast-paced professional services environment. This role is responsible for ensuring smooth day-to-day office operations while delivering exceptional customer service to employees, clients, and visitors. The ideal candidate is proactive, detail-oriented, and able to effectively manage multiple priorities with professionalism and discretion.

Key Responsibilities

• Provide front desk coverage by greeting visitors and serving as the primary point of contact for the office.
• Coordinate office meals, including ordering, setup, and cleanup.
• Maintain office inventory by restocking supplies and monitoring office needs.
• Track and coordinate incoming and outgoing deliveries and shipments.
• Provide backup support for general administrative functions, including:
  • Preparing Statements of Work (SOWs)
  • Processing tax-related documentation
  • Responding to and completing administrative requests submitted through the job log
• Support office operations and assist with additional administrative projects as needed.
• Identify opportunities to improve administrative processes and office efficiency.

Qualifications

Education

• High school diploma, GED, or equivalent required.
• Bachelor's degree preferred.

Experience

• Three (3) or more years of administrative experience required.
• Experience in a professional services environment preferred.

Technical Skills

• Advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with PeopleSoft Financials or similar enterprise financial systems preferred.

Knowledge, Skills & Abilities

• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a deadline-driven environment.
• Excellent written and verbal communication skills, including strong grammar, spelling, and punctuation.
• Outstanding customer service skills with the professionalism, diplomacy, and judgment needed to interact effectively with executives, colleagues, clients, and visitors.
• Ability to maintain strict confidentiality and handle sensitive information with discretion.
• Self-motivated and proactive, with a continuous improvement mindset.
• Strong interpersonal skills and the ability to build positive working relationships across all levels of the organization.
• Collaborative team player who is flexible and willing to support colleagues and contribute wherever needed.