Payroll Specialist

Payroll Administrator

This position is responsible for payroll administration for several related companies with combined staff of approximately 300+ employees. Ensure that processing is accurate, timely, and in compliance with government rules and regulations.

Roles And Responsibilities

Ensure that weekly employee payroll is processed accurately and timely Maintain accurate employee data, including processing labor cost against project codes, calculation of overtime pay, vacation/sick leave accruals, rate changes, personal information changes, transfers, payroll deductions, and direct deposits in compliance with federal/state/local regulations. Process weekly disbursement of multi-state payroll, including garnishments, benefits and taxes consistent with federal and state wage and hour laws. Serve as point of contact with payroll service representatives. Enter new hires and process terminations in payroll system. Set up and track garnishment deductions and other special payroll deductions. Communicate with Human Resources and Accounting Department to ensure proper flow of employee data. Prepare and distribute detailed payroll reports to Accounting for reconciliation. Assist in payroll accounting, transactions, reporting, stop payments and other operations. Process out of cycle manual payroll checks for involuntary terminations, void/reissues, and/or retroactive payments. Respond to garnishment inquiries and various payroll verifications in a timely manner. Distributes W-2s for tax purposes Maintain and document all payroll records Respond to employee inquiries regarding payroll issues or concerns. Assist HR with New Hires, I9, E-VERIFY. Audit benefit invoices to balance payroll deductions monthly Perform clerical/administrative duties as needed. Updated July 2025

Qualifications

Minimum (4) years payroll administration, broad knowledge of office and payroll functions and procedures. Understanding of rules and regulations pertaining to full-time, part-time, temporary, Davis Bacon and Service Contract Act employee payroll a plus. Exhibits understanding of company benefits such as 401(k)s, insurance, paid leave, and other voluntary deductions. Demonstrates understanding of payroll tax documents and preparation processes. Outstanding organizational ability with great attention to detail. Ability to perform a variety of tasks, often changing assignments on short notice. Ability to work well with employees at all levels, effectively presenting policies, procedures, and general information when responding to employee questions and concerns. Trustworthy with attention to confidentiality Strong computer skills, including mastery of Microsoft Office, specifically Excel. Knowledge of federal and state regulations and labor laws. Dynamic SL, Ceridian Dayforce software experience preferred.

Mental Demands

Must present a professional demeanor at all times. Must be able to communicate effectively with all levels of employees and management. Requires concentration, alertness and attention to detail. Must be able to comprehend and follow oral and written instructions and procedures. Must be able to apply county, state and federal laws and regulations and government contract labor standards clauses. Must be able to comprehend and follow Company practices and procedures. Must be able to work well under pressure. Must be able to exercise sound judgment. Must be patient, courteous and tactful even under stressful situations. Must be flexible, able to handle unexpected situations and ensure that all legal requirements are followed. Must be cognizant of various deadlines, including timesheet submissions, approvals, payroll data transfers, and paycheck distribution. Must have good analytical abilities, be open-minded, have good logic and be fair.