Research Administrator I

Apply now Job no: 540130 Work type: Staff Full-Time Location: In the State of Florida Categories: Grant or Research Administration, Veteran's Preference Eligible Department: 33010000 - HP-OFFICE OF THE DEAN Classification Title: Research Administrator I Bachelor's degree; or an equivalent combination of education and experience. Job Description: This position is in the College of Public Health and Health Professions, Office of the Dean's Research Core, and will have the opportunity to learn all facets of research administration. The position is focused on pre-award development and will have direct faculty interaction as we help them submit the best research proposals for national and international competitions. The PHHP Research Core is dedicated to fostering the scientific advancement of investigators in the college, providing helpful information, guidance and assistance in navigating the overall administration of those projects. The Core provides college-level review of all requests for funding and proposal submissions to both internal and external agencies for the college’s eight departments and the Dean’s Office. The Research Administrator (RA) I position, under the tutelage of senior research administrator(s), the Director of Research Administration, and the Pre-award Research Administration Manager, will learn about the intricacies of research administration, including the various rules, regulations and policies that govern the awards process. This position will begin in a more directed role, but as knowledge grows in both the pre-award and post-award processes, it is expected that the incumbent will transition from primarily assisting to independently managing their own portfolio. Pre-Award Administration This position will work with a department and their assigned research administration team. They will work with a small subset of the faculty from that department, with assistance and collaboration from other team members, to assist in submitting proposals. Responsibilities include reviewing the request for application (RFA), drafting checklists, developing an accurate budget that is compliant with federal, state, sponsor, university, college, and departmental policies, ensuring all administrative requirements of the sponsor’s RFA are met, and coordinating with several internal UF offices. The employee is expected to learn to manage the research proposal submission process to ensure compliance with sponsor, state and university policy, including budget accuracy, indirect cost rate verification, identification of unallowable costs, and responsive email and verbal communication with partners. Just in Time and Sponsor Requests After proposals are set up, sponsors may request additional documents, budget revisions, and clarifications. The RA will assist faculty with managing and submitting these documents through the appropriate channels in the office and centralized in the University. Award Setup When the University receives notice of a new award from a sponsor, the RA will be responsible for setting up the project file in UFirst and assisting the faculty and postaward administrator with any necessary budget adjustments to ensure the original award documents are properly processed at UF. Post-Award Administration This position provides administrative support in full at the PHHP college level for post-award research administration. The RA will be trained to independently manage a post-award portfolio, focusing on excellent customer support. Key responsibilities include reviewing award documents for reconciliation, ensuring proper document retention, reviewing financial processes such as procurement, internal purchasing, tuition waivers, salary distributions, and contracting processes. The RA will also handle no-cost extensions, budget transfers, and navigate UFIRST comfortably. $24.66 - $27.06 per hour ($51,500 – $56,500 per annum), based on education, skills and experience. The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. Required Qualifications: Bachelor’s degree; or an equivalent combination of education and experience. Preferred Qualifications: Ability to track, maintain and manipulate data. Ability to function under pressure and within tight scheduled deadlines. Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position has been reposted; previous applicants remain under consideration and need not apply. This position is time-limited. This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration. If an accommodation is needed to apply for this position, please call View phone number on click.appcast.io or the Florida Relay System at View phone number on click.appcast.io (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida’s Sunshine Law. Health Assessment Required: No Advertised: 24 Jun 2026 Eastern Daylight Time Applications close: 01 Jul 2026 Eastern Daylight Time The University of Florida is an Equal Employment Opportunity Employer. #J-18808-Ljbffr