Receptionist

Job Description

Job Description

We are looking for a detail-oriented and welcoming Receptionist to support daily front office operations in California. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating a positive first impression while keeping administrative activities organized and running smoothly. The person in this role will serve as a central point of contact for guests, callers, and internal staff while assisting with a variety of clerical and office support duties.

Responsibilities:
• Welcome visitors, oversee check-in procedures, and guide guests or callers to the appropriate department with courtesy.
• Coordinate calendars, arrange appointments, and help maintain organized scheduling for office needs.
• Complete administrative work such as entering information, filing records, scanning materials, and keeping documents properly organized.
• Assist with workplace support tasks by monitoring office supplies, helping manage service requests, and contributing to a well-maintained environment.
• Handle incoming and outgoing mail, shipments, and package distribution in a timely and accurate manner.
• Provide basic financial administrative support, including tracking invoices or processing payments when needed.
• Offer day-to-day office assistance to internal teams and contribute to special assignments as priorities arise.• Previous experience in a receptionist or front desk support role.
• Ability to manage a multi-line phone system and handle inbound calls efficiently.
• Strong verbal communication skills with a detail-oriented and approachable demeanor.
• Proficiency with general administrative tasks, including data entry, filing, and document handling.
• Excellent organizational skills and the ability to manage multiple priorities throughout the day.
• Comfortable working in a part-time receptionist capacity if required.
• Basic familiarity with office coordination duties such as mail handling, scheduling, and supply support.