Administrative Assistant

Requisition ID: 298582

• Relocation Authorized: None

• Telework Type: Full-Time Office/Project

• Work Location: Various Work Locations USA

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .

Project Overview:

Bechtel Manufacturing and Technology (M&T) is an exciting and growing business that serves the increasing demand of EPC services for customers in the semiconductor (manufacturing facilities and supply chain); electric vehicle (batteries, charging infrastructure, and production); synthetic materials; and data center markets.

M&T strives to exceed our customer objectives through utilizing our agility, innovative technologies, and world class talent. M&T will solve the industries toughest challenges, building both our company and the world for the future.

Headquartered in the U.S. with employees in various states, M&T also has colleagues in the United Kingdom, India, and other locations while we actively pursue exciting opportunities in other parts of the world. We are looking for talented people to join our team that are passionate about making a difference and contributing to historical projects that will have a lasting impact on society.

Job Summary:

Plans, controls, and carries out the administrative activities of one or more key result areas, e.g., document control, communications control, file administration, discipline support, or client administrative support. When designated, acts as project administrator on a small project or study, or assistant project administrator on a larger project. Implements established administrative procedures for the project and supervises assigned personnel, including daily assignment of tasks, training, and evaluations of progress. Prepares performance review of personnel in area of responsibility or provides input as directed by supervisor.

Major Responsibilities:

• Coordinates installation of computer software/hardware and solves related problems within the group, maintaining security, and other database tables as needed

• Implements procedures and trains personnel in area of responsibility, including use of associated automation systems and software; maintains or provides completed training records to others as required

• Oversees processing and controls of all project document types and maintains associated registers; may process documents in backup capacity

• Reviews deliverables of assigned staff to ensure that procedures are clearly understood and are being followed

• Resolves daily administrative problems on the project

• Conducts or participates in periodic audits of document control processes to ensure accuracy and consistency and verify procedural implementation

• Prepares or provides input to employee performance reviews; may conduct counseling sessions as directed by supervisor; participates in employee selection.

• Initiates and replies to routine correspondence related to area of responsibility

• Compiles information; analyzes and prepares routine studies and reports as directed by supervisor

• Participates in budget planning for personnel in area of responsibility, develops work plans and monitors progress on an ongoing basis and handles staffing issues, as appropriate

• Collects and summarizes data for department and project metrics

• Coordinates all service needs including project moves with off-project support groups

• Keeps abreast of department technologies, techniques, and services that are available

• Helps develop turnover plan for project records

• Coordinates the development and implementation of project procedures

• Other tasks as assigned by supervisor

Education and Experience Requirements:

• Requires 2-4 years of related experience

Required Knowledge and Skills:

• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. A skills test may be administered to determine proficiency.

• Excellent oral and written communication skills. A skills test for grammar/spelling may be administered.

• Demonstrated knowledge of administrative skills and automated applications

• Experience in training and supervision of personnel

• General experience in all areas of document control

• Knowledge of Bechtel's organizational structure, functions, and procedures

• Demonstrated knowledge in one or more administrative function(s)

• Strong organizational skills

• Thorough knowledge of Bechtel standard computerized systems and other information transmission systems

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to View email address on click.appcast.io