Administrative Coordinator

NoBull Energy Administrative Coordinator

NoBull Energy is seeking a highly organized and proactive Administrative Coordinator to join the project administration team supporting our Roosevelt County, New Mexico project. This position plays an important role in supporting field operations through workforce administration, employee onboarding, project documentation, and day-to-day administrative coordination. Working collaboratively with fellow project administrators, project leadership, and NoBull Energy's corporate support teams, this role helps ensure workforce information is accurate, documentation is complete, and project administrative functions operate efficiently throughout the life of the project. The Administrative Coordinator serves as a key administrative liaison between the project site and NoBull Energy's HR, Payroll, and IRA Compliance teams, supporting the collection and coordination of documentation required for Inflation Reduction Act (IRA) apprenticeship compliance. This is a project-based position expected to continue through the completion of the Roosevelt County project. Individuals who demonstrate strong performance may be considered for continued employment on future NoBull Energy projects based on business needs and available opportunities.

Key Responsibilities:

• Support employee onboarding by ensuring required hiring documentation is completed accurately and timely.
• Assist with the collection and organization of workforce documentation supporting Inflation Reduction Act (IRA) apprenticeship requirements.
• Coordinate apprentice onboarding paperwork and workforce documentation with NoBull Energy's HR and IRA Compliance teams.
• Assist in tracking apprentice assignments and required documentation throughout the project.
• Identify missing or incomplete workforce documentation and coordinate with the appropriate corporate teams to resolve outstanding items.
• Serve as the primary project point of contact for IRA-related administrative documentation.
• Maintain accurate employee records and project workforce documentation.
• Assist with payroll data collection, timekeeping, and administrative employee inquiries.
• Maintain organized digital and physical filing systems within ADP.
• Order and maintain office supplies and equipment.
• Support project leadership with administrative tasks and special projects as assigned.
• Assist with project logistics and administrative support for field leadership.
• Coordinate project-related errands, deliveries, and vendor communications.
• Support communication between field personnel and NoBull Energy's corporate departments.
• Collaborate with fellow project administrators to ensure efficient day-to-day project operations.
• Help maintain a professional, organized, and responsive project office environment.

Qualifications:

• Previous administrative or project coordination experience, preferably in construction, renewable energy, industrial, or other field-based environments.
• Experience supporting workforce documentation or employee onboarding is preferred.
• Familiarity with IRA apprenticeship requirements, Davis-Bacon prevailing wage, or government-funded construction projects is a plus, but not required.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office Suite and other office productivity software.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently while contributing effectively as part of a collaborative project team.
• Valid driver's license and reliable transportation.

What We Offer:

• Competitive compensation and benefits package.
• Opportunity to work on one of the nation's leading renewable energy construction projects.
• Exposure to large-scale project administration and IRA workforce compliance processes.
• A collaborative and team-oriented work environment.
• Professional growth opportunities within a rapidly growing organization.
• Potential opportunities for continued employment on future NoBull Energy projects based on business needs and performance.

We are an equal opportunity employer