Administrative Specialist II - Fleet Services

Job Description Summary Department - Fleet Services Job Type: Classified Job Classification: 5671 - Administrative Specialist II Salary Grade: 8 Pay Range Hiring Range: $48,422 - $56,908 Annually Pay Range: $48,422 - $65,395 Annually Essential Functions Provides complex administrative services of a specialized nature to a department, division, or program within Pima County Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes Minimum Qualifications Associate’s Degree from an accredited college or university in public administration, business administration, management, or a closely related field and one year of professional experience in public or business administration One year with Pima County as an Administrative Specialist I or closely related professional administrative classification Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications Minimum three (3) years administrative experience within the last eight (8) years, supporting internal services in budgeting, overseeing expenditures, and cost analyses Minimum two (2) years experience assisting with database administration, user management, and data entry Minimum two (2) years experience interpreting and applying policies, procedures, laws and regulations in support of governmental or organizational operations Minimum two (2) years experience using data analysis and reporting tools such as Excel and Access, or comparable systems to prepare reports, summaries, and recommendations for management Minimum two (2) years experience with human resources processes, including management of departmental confidential documents and sensitive personnel information Selection Procedure Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Licenses and Certificates Valid driver license required at time of application Valid AZ driver license required at time of appointment 39‑month DOT Motor Vehicle Record review to determine suitability to operate county vehicles Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment is contingent upon Fleet Services’ review and approval of the candidate’s driving record. Special Notice Items The County requires pre‑employment background checks. Successful candidates will receive a post‑offer, pre‑employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements Action Activity – none; Motion Activity – grasping and fine movement; Hearing Activity – on a radio; Speaking Activity – in person and on the phone; Vision – operate a motor vehicle Working Conditions Working conditions will be determined by the position. EEO Information Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law. #J-18808-Ljbffr Pima County