AP/AR Coordinator

AP/AR Coordinator

Join the Discovery family, where quality and service are at the heart of everything we do! This role will be located at one of Discovery Land Company's locations: Homewood Mountain & Lake Club, set on the West Shore of Lake Tahoe in Homewood, California. Homewood is seeking an AP/AR Coordinator to join the Accounting/Finance Department.

Job Summary:

The AP/AR Coordinator will be responsible for processing invoices, managing vendor payments, maintaining accurate financial records, providing recurring revenue & labor analytics and revenue audits, and supporting month-end close activities. The ideal candidate will have strong experience in Accounts Payable and Accounts Receivable, proficiency with BILL.com and Microsoft Dynamics 365 Business Central, and advanced expertise in Microsoft Excel.

Duties & Responsibilities:

• Oversees all A/P across Club & Resort Operations
  • Process vendor invoices accurately and timely through BILL.com and Business Central.
  • Review invoices for proper approvals, coding, and supporting documentation.
  • Prepare and process check runs and ACH payments.
  • Reconcile vendor statements and resolve discrepancies promptly.
  • Maintain vendor records, including W-9 documentation and payment information.
  • Assist with month-end closing activities, including account reconciliations and accruals.
  • Monitor AP aging and ensure accurate payment of obligations.
  • Respond to vendor inquiries and maintain positive vendor relationships.
  • Generate reports and analyze AP data using Microsoft Excel.
• Oversees all A/R across Club & Resort Operations
  • Confirm daily location closes (RTP, Square, and Others as applicable / introduced)
  • Perform audits of revenue across all lines of business
  • Daily Revenue Posts into Business Central
  • Track single & multi-year deferred revenue and treatment
• Analytics
  • Assist in producing daily and weekly revenue and labor reporting
• Support Controller by providing documentation and responding to requests.
• Assist with special accounting projects and process improvement initiatives.
• Other duties as assigned.

Skills & Qualifications:

• Minimum of 2 years of Accounts Payable or general accounting experience.
• Strong proficiency in Microsoft Excel, Word and Powerpoint.
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience using BILL.com and Microsoft Dynamics 365 Business Central.
• Experience in a multi-entity environment.
• Knowledge of general accounting principles and month-end close processes.
• Experience with electronic invoice processing and workflow systems.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and customer service skills
• Willingness to build a positive team spirit and treat others with respect.

Additional Requirements:

• Flexibility and ability to pivot to new projects and desire to work in fast-paced environment.
• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands.
• Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.

Benefits

• Full-Time, Year-Round, Non-Exempt
• Medical, Dental, and Vision Benefits
• 401(k) with Company Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, and Recognition Programs
• Professional development and upward mobility opportunities
• Supportive, team-oriented culture

The Company's good faith estimate of the hourly rate it expects to pay for this role is $30-$35 and is based on applicable and specialized experience and location.

About Us

Located on the west shore of Lake Tahoe, Homewood Mountain & Lake Club is a beloved four-season destination known for its stunning lake views, intimate slopes, and commitment to personalized guest experiences. We pride ourselves on creating a warm, welcoming environment for both guests and employees. If you're passionate about hospitality and want to be a key leader in shaping the future of F&B at one of Tahoe's most scenic resorts, we want to hear from you.