Executive Legal Assistant

Company Description Varner & Brandt LLP is a long-established law firm with roots in the Inland Southern California community dating back to 1873. The firm leverages deep local relationships and extensive experience to address both complex and routine legal matters. Known for innovative strategies and a strong grasp of legal and business nuances, Varner & Brandt focuses on achieving practical, optimal results for clients. The firm advises on business finance, mergers and acquisitions, business transactions and strategy, real estate development, labor, litigation, estate planning, administration, and probate. Team members benefit from a collaborative environment that values insight, client service, and tailored solutions.

Role Description The Executive Legal Assistant is a full-time, on-site role based in Riverside, CA. This role supports the Managing Partner and firm leadership by managing calendars, coordinating meetings, and organizing travel and logistics. Day-to-day responsibilities include drafting, formatting, and proofreading legal documents and correspondence, as well as preparing exhibits, filings, and supporting materials. The Executive Legal Assistant will handle intake and follow-up with clients, maintain physical and electronic files, and ensure documents are properly organized and accessible. The role also includes tracking deadlines, assisting with court and agency filings, managing confidential information, and collaborating with other administrative staff to support efficient office operations.

Qualifications

• Strong foundation in law-related work and familiarity with legal processes, terminology, and law office procedures.
• Proficiency in legal document preparation, including drafting, formatting, proofreading, and managing filings.
• Excellent communication skills, with the ability to interact professionally with attorneys, clients, courts, and external partners.
• Experience providing administrative assistance, including calendar management, scheduling, document organization, and recordkeeping.
• Prior experience as a legal assistant or in a similar legal support role, preferably in a law firm or corporate legal department.
• High level of discretion and professionalism in handling confidential and sensitive information.
• Strong organizational skills, attention to detail, and the ability to prioritize and manage multiple deadlines in a fast-paced environment.
• Proficiency with office productivity and legal practice software (e.g., Microsoft Office, document management systems, and e-filing platforms).
• Associate’s degree, paralegal certificate, or equivalent combination of education and experience; additional legal training is a plus.

Competitive salary commensurate with experience along with performance bonuses (Pay Range: $28–$40 per hour). Great benefit package including Health, Dental, Vision, Life and Disability Insurance, paid parking, paid time off, life balanced priority in a team working environment.