Office Administrator & Coworking Manager

Job Description

Job Description

Alakai Capital – Office Administrator (PART-TIME, GROWTH ROLE)

Alakai Property Management – Subsidiary of Alakai Holdings

Founded in 2015, Alakai Holdings is a fully integrated commercial real estate investment firm specializing in the acquisition, (re)development and management of retail shopping centers, industrial warehouses, and various other commercial property types throughout Florida, with a historical investment footprint across the US.

Headquartered in Orlando, FL, Alakai’s portfolio currently spans 55+/- properties and encompasses 930,000+ square feet of space with over $250MM AUM. Operating with a lean team, Alakai is a team of entrepreneurs who are good at what they do and love doing it.

Role Overview

Alakai is seeking a part-time Office Administrator to support day-to-day office operations, internal coordination, and administrative workflows. This role is ideal for a highly organized, proactive individual who thrives in a fast-moving environment and enjoys being the connective tissue of a growing organization.

The position will start part-time with a clear opportunity to expand into a full-time role as responsibilities grow and the company continues to scale.

This role will work closely with leadership, accounting, property management, and asset management teams to ensure smooth office operations and consistent execution across the platform.

Key Responsibilities:

Office & Administrative Operations

• Serve as the primary point of contact for general office administration and day-to-day operational support
• Maintain office organization, supplies, vendors, and service providers
• Support onboarding and offboarding logistics for new team members
• Coordinate internal calendars, meetings, and office-related scheduling

Internal Coordination & Support

• Assist leadership and department heads with administrative tasks, document preparation, and follow-ups
• Help track tasks, deadlines, and action items across teams (Asana, Ninety, or similar tools)
• Support internal communications and ensure information flows smoothly across departments

Document & File Management

• Maintain organized digital filing systems across platforms (SharePoint / OneDrive / Dropbox)
• Assist with document formatting, version control, and administrative record-keeping
• Support compliance-related administrative items as directed

Accounting & Operations Support

• Assist with basic accounting administration (invoice routing, expense tracking, documentation support)
• Help coordinate payment approvals and documentation in collaboration with accounting and leadership
• Support property management and asset management teams with administrative needs as assigned

Growth & Special Projects

• Assist with special projects, process improvements, and SOP development as the company scales
• Take on increasing responsibility over time, with the opportunity to grow into a full-time role

Studio Haus – Coworking & Creative Space Support (Ancillary Responsibility)

• As part of this role, the Office Administrator will serve as a primary point of contact for Studio Haus, Alakai’s coworking and creative space located within the same building as Alakai Capital.
• Responsibilities may include:
• • Managing the end-to-end leasing process for Studio Haus executive office suites, including marketing and maintaining listings, responding to and logging prospect inquiries, vetting and touring qualified prospects, sending and collecting applications, processing background and credit screenings, coordinating lease execution and move-in, and maintaining leasing records
  • Acting as an on-site contact for general inquiries, light coordination, and communication related to Studio Haus
  • Assisting with ancillary walkthroughs, tours, and informal showings for prospective members or partners, as needed
  • Providing basic Q&A support regarding the space, amenities, and general operations
  • Helping ensure the space remains organized, presentable, and guest-ready
• Coordinating and maintaining supply orders for shared areas, including kitchen and common-use items

Qualifications & Skills

• 2+ years of experience in administrative, office management, or operations support role
• Highly organized, detail-oriented, and dependable
• Strong written and verbal communication skills
• Comfortable working in a fast-paced, entrepreneurial environment
• Proficient in Google Workspace and Microsoft Office (Outlook, Excel, Word)
• Experience with project management or tools (Asana, Ninety, Notion, etc.) a plus
• Prior experience in real estate, finance, or professional services is a plus (not required)

Attributes for Success at Alakai

• Proactive and solutions-oriented
• Strong sense of ownership and accountability
• Discreet, trustworthy, and professional
• Comfortable wearing multiple hats and adapting as the business evolves
• Excited by the opportunity to grow with a scaling real estate platform

Compensation & Growth

• Part-time hourly position (20–30 hours/week)
• Competitive hourly compensation, commensurate with experience
• Clear opportunity to transition into a full-time role with expanded responsibility and career growth

Why Join Alakai

• Be part of a growing commercial real estate platform with real momentum
• Work closely with leadership and gain exposure across all aspects of the business
• Entrepreneurial environment with room to grow, contribute, and make an impact
• Build a long-term career, not just fill a seat

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may be modified at any time with or without n