Office Manager with QuickBooks Online Experience

Job Description

Job Description

Position Summary:
We are seeking a reliable and detail-oriented Office Manager to oversee daily administrative operations and support our growing business. The ideal candidate will have strong experience in QuickBooks Online , exceptional organizational skills, and the ability to manage a variety of tasks across accounting, HR, and general office management. This role is essential to maintaining the smooth and professional operation of our office.

Key Responsibilities:

• Manage day-to-day office operations, including supplies, scheduling, communications, and vendor coordination

• Handle full-cycle accounts payable and receivable in QuickBooks Online

• Reconcile bank accounts, credit cards, and vendor statements

• Assist with payroll processing and employee onboarding documentation

• Maintain and organize digital and physical filing systems

• Prepare basic financial reports for ownership or CPA review

• Monitor and maintain office budgets, ensuring cost-effective operations

• Support compliance with local, state, and federal reporting requirements

• Provide administrative support to ownership and team members as needed

• Serve as the primary point of contact for office-related inquiries and issues

Qualifications:

• 3+ years of experience in office management or administrative support

• Proficient in QuickBooks Online with strong understanding of bookkeeping fundamentals

• Excellent time management and problem-solving skills

• Strong attention to detail and organizational ability

• Ability to multitask and prioritize in a fast-paced environment

• Proficient in Microsoft Office and Google Workspace

• Strong communication and interpersonal skills

Preferred Qualifications:

• Experience in a small business or service-based environment

• Familiarity with payroll platforms (e.g., Gusto)

• Light HR experience or interest in growing into HR responsibilities

Work Environment:

• Office-based with standard weekday hours

• Some flexibility may be available based on business needs

We are a drug-free workplace and E-Verify all employees prior to hiring.