Office Administrator/Manager

Office Administrator/Manager

We are seeking a versatile, detail-oriented Office Administrator/Manager to drive our Kaukauna client's core operational, financial, and administrative infrastructure. In this essential role, you will oversee full-cycle bookkeeping and banking across multiple LLCs, execute end-to-end payroll and HR administration, manage vendor/facility operations, and provide administrative and marketing support.

Position - Office Administrator/Manager

Job Location - Kaukauna, WI

Starting Date - ASAP

Employment Term - Temp to Hire

Employment Type - Full time

Work Hours (Shift) - 1st shift

Starting Pay - $25 to $30 per hour

Benefits - Medical, Vision, Dental, 401(K), Paid Vacation, Paid Holidays, Referral Bonus

Required Education - High School Diploma/GED

Required Experience - At least 2 years of experience

Responsibilities

Financial Management & Bookkeeping

• Manage full-cycle Accounts Receivable and Accounts Payable, including invoicing, collections, credit card reconciliations, vendor invoice verification, and past-due follow-ups.
• Process sales orders, down payments, and billing entries in QuickBooks.
• Handle daily banking operations, including check/cash deposits, Positive Pay entries, merchant services compliance, and monthly bank reconciliations.
• Maintain checkbook registers, internal transfers, and annual reports for 6 LLCs.
• Lead annual insurance audit preparations and work directly with auditors.

Payroll & Human Resources Administration

• Execute end-to-end payroll processing in QuickBooks, auditing time sheets, managing direct deposits, calculating taxes, and distributing paystubs.
• Administer 401(k), HSA, employee allowances, and annual bonus/incentive calculations.
• Lead employee onboarding/offboarding, maintain confidential personnel records, and complete employment verifications.
• Ensure HR compliance, including employee handbook reviews, OSHA log maintenance, first reports of injury, and reasonable suspicion testing.

Facilities & Operational Oversight

• Manage utility vendors and operational infrastructure, including phone systems, IT, security systems/cameras, electricity, gas, internet, and waste services.
• Maintain company asset lists, vehicle/trailer registrations, oversize permits, and vehicle insurance policies.
• Maintain office/cleaning supply inventory and organize company events (e.g., annual holiday parties, staff lunches).

Administrative & Marketing Support

• Greet showroom customers, answer main phone lines, and maintain customer mailing lists.
• Oversee local marketing and advertising initiatives, including print collateral, website updates, Google Business profile listings, billboards, and social media backup.
• Provide backup support for purchasing, order notifications, and online store operations.

Qualifications

• Financial Expertise: 3+ years of full-charge bookkeeping, AR/AP, and bank reconciliation experience using QuickBooks.
• Payroll & HR Knowledge: Demonstrated background in processing payroll, managing employee benefits, and maintaining OSHA/HR compliance.
• Operational Skills: Experience managing vendor contracts, utilities, vehicle registrations, and facility needs.
• Software Skills: High proficiency in QuickBooks, Microsoft Office, and web-based platforms.
• Core Competencies: Exceptional organizational skills, multi-tasking capability, strict confidentiality, and strong interpersonal communication skills.

Please send your resume to View email address on click.appcast.io . Call/text Amy at View phone number on click.appcast.io or apply online at

Keywords: payroll, human resources, office manager, accounting, marketing

About SEEK Careers/Staffing

You are a person with unique skills, experience and education. When you want to be heard and when you want to be matched with great career opportunities that are right for you, you can count on SEEK Careers/Staffing, Inc. Since 1971, our professional staffing consultants have been Servicing Your Success®. You'll find that the process is thorough and that your experience is personalized.


SEEK Careers/Staffing is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, genetic, military status or any other basis prohibited by federal, state, or local law.


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