GME - Executive Assistant

Why ThedaCare?

Living A Life Inspired!

Our new vision at ThedaCare is bold, ambitious, and ignited by a shared passion to provide outstanding care. We are inspired to reinvent health care by becoming a proactive partner in health, enriching the lives of all and creating value in everything we do. Each of us are called to take action in delivering higher standards of care, lower costs and a healthier future for our patients, our families, our communities and our world.

At ThedaCare, our team members are empowered to be the catalyst of change through our values of compassion, excellence, leadership, innovation, and agility. A career means much more than excellent compensation and benefits. Our team members are supported by continued opportunities for learning and development, accessible and transparent leadership, and a commitment to work/life balance. If you're interested in joining a health care system that is changing the face of care and well-being in our community, we encourage you to explore a future with ThedaCare.

Benefits, with a whole-person approach to wellness

• Lifestyle Engagement
  • e.g. health coaches, relaxation rooms, health focused apps (Wonder, Ripple), mental health support
• Access & Affordability
  • e.g. minimal or zero copays, team member cost sharing premiums, daycare

Summary

The Executive Assistant provides administrative support to executives and leaders using organizational, relational, and computer skills. Supports leaders by prioritizing work, handling information requests, performing clerical functions, and anticipating the needs, and expectations of executives and leaders in a confidential manner.

Job Description

Key Responsibilities:

• Represents ThedaCare and executives and leaders through professional demeanor, use of discretion and confidentiality, and exemplifying the values and behaviors at the highest level of professionalism.
• Organizes and coordinates workloads for executives and leaders through effective calendar management.
• Coordinates and plans details related to events and travel.
• Coordinates communications for executives and leaders including taking calls, responding to e-mails, and interfacing with internal and external customers. Responds to complex scenarios and facilitates timely responses and decisions.
• Produces and distributes presentations, minutes, agendas, and documents in an accurate and confidential manner.
• Coordinates the ordering of office supplies, maintaining of office equipment, and approval of expenditures and items as directed by executives and leader.
• Organizes and maintains file systems to efficiently support leaders and executives.

Qualifications:

• High School diploma or GED preferred
• Must be 18 years of age
• Three years of administrative support experience including one year of support at the executive level

Physical Demands:

• Ability to move freely (standing, stooping, walking, bending, pushing, and pulling) and lift up to a maximum of twenty-five (25) pounds without assistance
• Job classification is not exposed to blood borne pathogens (blood or bodily fluids) while performing job duties

Work Environment:

• Normally works in climate controlled office environment
• Frequent sitting with movement throughout office space
• Use of computers throughout the work day
• Frequent use of keyboard with repetitive motion of hands, wrists, and fingers

Position requires compliance with department specific competencies.

The ThedaCare Graduate Medical Education (GME) Department began the process of applying for ACGME residency programs and will have their first cohort of residents beginning July 01, 2026. The GME department at ThedaCare works with both Graduate Medical Education programs as well as Undergraduate Medical Education programs. GME departments ensure high-quality training environments and educational opportunities for residents, fellows, medical students, and other undergraduate medical education students in clinical training. The Education Specialist will be working with the Undergraduate Medical Education (UME) Program Manager to ensure quality clinical placements are met for undergraduate medical education clinicians.

Hours: Flexible

The role will support the whole team including the VP and remainder of the GME office.

Scheduled Weekly Hours

40

Scheduled FTE

1

Location

ThedaCare Regional Medical Center - Neenah - Neenah, Wisconsin

Overtime Exempt

No