Deputy Clerk III - County Clerk - Courts

Deputy Clerk III

This posting may close at any time once a sufficient number of applications have been received.

The Deputy Clerk III performs a variety of secretarial, administrative, and technical duties for the department of assignment.

Examples of duties include:

• Answering telephone and greeting visitors; providing information or referring inquiries to appropriate personnel; routing incoming calls and recording messages; responding to emails and faxes as necessary.
• Utilizing computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintaining pertinent files and records; scanning and copying documents as necessary; ensuring files are complete and accurate.
• Processing incoming and outgoing mail, including preparing photocopies and collating materials; distributing mail to appropriate department or employee.
• Preparing periodic activity statistical summary and financial reports.
• Assisting and providing information to judges, attorneys, title companies, and the general public regarding inquiries and questions.
• Certifying and issuing copies of legal documents.
• Supervising support staff for the department; training employees as necessary.
• Regular and punctual attendance is required.
• Processing all cash and surety bonds, independently verifying information and sufficiency for court; creating spreadsheets to ensure money is received; receiving the actual cash from the bonds and processing appropriately.
• Issuing all writs and abstracts, determining appropriate action steps to be taken with final paperwork; approving related bonds as necessary.
• Entering all court orders; evaluating orders and choosing next appropriate; responding to orders in a timely manner.
• Receiving payments and issuing receipts; logging payments in appropriate files and placing money in cash drawers; determining which account to post money to; issuing refunds and determining appropriate account settlement; recalculating fee schedules for courts; preparing cash drawers from the safe daily.
• Recalling all warrants based upon satisfaction of terms.
• Performing other related duties as required.

Minimum qualifications include:

• High school diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.
• Completion of some college level course work preferred.
• Specific certifications related to the area of assignment may be required for this position.

Supplemental information:

To ensure the proper delivery of emails please add View email address on click.appcast.io to your email safe list. The primary location for this position will be in Denton, Texas. At times this position may require some travel to other satellite locations.