Documentation Specialist

We're hiring a Project Coordinator to support a strategic projects group delivering major capital builds wind farms, solar projects, repowers, and other new-build work, most valued at $15M+. This is a coordination and deadline-management role at its core. You'll own the flow of drawings, RFIs, and submittals between engineering teams, suppliers, and construction sites making sure nothing stalls and nothing misses a deadline. What you'll do Process drawings, RFI submittals, and project documentation across all new-build capital projects Work from a shared team mailbox managing high-volume correspondence with internal teams and equipment suppliers Track submittals and supplier due dates in OneNote; follow up to keep approvals moving Route drawings to reviewers, monitor where they sit, and drive them back to suppliers before deadline Prepare large-format hard-copy drawing sets printing, collating, and binding 11x17 books for shipment to job sites Support scheduling, documentation, status reporting, and project plan updates What you'll bring 2-4 years as a Project Coordinator or Project Administrator, preferably in construction or energy Experience with RFIs and submittals (highly preferred) Strong document control background managing physical and digital records, scanning, organizing PDFs, quality-checking documentation Proficiency across MS Office, SharePoint, Teams, Outlook, and OneNote Working knowledge of ProjectWise, Bluebeam, and Adobe Pro Excellent written and verbal communication, with strong organizational and multitasking ability Nice to have Bachelor's degree in a related field, or business/construction management coursework Prior experience in utility, energy, or EPC environments Good to know Hybrid schedule: onsite Tuesday-Thursday in downtown Minneapolis, remote Monday and Friday Overtime required at peak submittal periods Part of the role is hands-on and away from the desk retrieving large-format prints, assembling and packaging documentation for shipment Occasional local job site visits (mileage or company vehicle reimbursed) Interview process: one round via MS Teams, with a possible follow-up panel #J-18808-Ljbffr