Executive Assistant, Associate Provost for Energy, Climate, and Environment (4702C) 85487

Overview At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff. It is a world‑leading institution known for academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value. We are looking for applicants who reflect California’s diversity and want to be part of an inclusive, equity‑focused community that views education as a matter of social justice. Members of our staff receive paid professional development hours and various employee resource groups support a collaborative workplace. Departmental Overview The Office of the Associate Provost for Energy, Climate, and Environment (AP‑ECE) provides strategic leadership and vision to harmonize and accelerate UC Berkeley’s efforts in research, curriculum, and outreach on energy, climate, and sustainability. The AP‑ECE works with campus leaders to ensure campus operations are environmentally sound and socially responsible and creates an inclusive platform for collaboration among faculty, students, and staff dedicated to transformative research and teaching that addresses climate challenges. The EA position will support the Associate Provost and immediate staff. Responsibilities Oversee and ensure the daily administrative operations run smoothly for the AP‑ECE office. Participate in the development and implementation of efficient systems for managing information, projects, and communications. Implement related business processes as needed, under the executive’s direction. Act as gatekeeper, prioritizing issues per urgency, drafting and preparing responses to urgent requests. Respond to inquiries from faculty, staff, students, and the public on behalf of the department regarding organization operations, policies, and procedures and supervise student workers. Manage complex calendars, including scheduling meetings, travel, and events for the Associate Provost and senior staff. Coordinate logistics for meetings and strategic events, including reimbursement and reporting. Brief executives on deadlines and status of pending issues and prepare confidential reports for senior staff, systemwide, and other officials. Research, compile, and summarize issues, policies and topics; provide background information, talking points and briefing materials. Organize ad‑hoc committees appointed by the executives on a broad range of issues. Provide support for visitors and guests of the Associate Provost and for hosting visiting delegations and potential funders and collaborators. Make high‑level contacts of a sensitive nature requiring discretion and diplomacy, developing and maintaining professional relationships to facilitate collaboration. Handle details of university administrative matters on behalf of the executive. Perform administrative duties such as expense reports, invoice processing, and maintaining contact databases; assist in proposal development and report justification. Required Qualifications Political acumen and sensitivity to differing perspectives across all levels of the organization. Strong service orientation, ability to handle high‑stress scenarios calmly and maintain professionalism. Effective communication skills with all levels of staff, faculty, alumni/donors, students, and external constituencies, both verbally and in writing; ability to generate content and edit work collaboratively. Ability to multitask and prioritize within demanding timeframes. Use high‑level discretion and maintain confidentiality. Solid problem‑identification skills and ability to offer potential solutions. Familiarity with Google and Microsoft Suites, Box, Asana, Slack, SmartSheets or similar workflow software. Professional and collaborative relationships with colleagues at multiple levels. Bachelor’s degree in a related area and/or equivalent experience or training. Salary & Benefits This is a full‑time, career position, eligible for full UC benefits. The budgeted annual salary range is $83,757.70 — $100,091.20 (steps 4‑13) with the full range for this classification $78,930.91 — $126,961.76 (steps 1‑25). Salary offers are determined based on final candidate qualifications and experience. Other Information This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at This is not a visa opportunity. The position does not include sponsorship of a new consular H‑1B visa petition requiring a supplemental fee. Background and Misconduct Requirements Designation requires fingerprinting and a background check. The University may make employment contingent upon successful completion of the background check. Final candidates must disclose any recent final administrative or judicial decisions regarding misconduct, allegations, or disciplinary proceedings. “Misconduct” includes violations of policies or laws governing conduct that potentially involved sexual harassment, discrimination or unethical conduct. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. #J-18808-Ljbffr Inside Higher Ed