Executive Assistant and HQ Associate

Position: Executive Assistant and HQ Associate Salary: $95,000 - $115,000 annually (based on experience) + bonus program Employment Type: Full-time About Us US Capital Global is a full-service global private financial group headquartered in San Francisco. We provide sophisticated debt, equity, and investment solutions to middle-market companies and investors worldwide. We pride ourselves on a collaborative, high-performance environment where every team member contributes to the company’s growth and success. Role Overview We are seeking a motivated, detail-oriented Executive Assistant and HQ Associate to support our executive team and events initiatives. This hybrid role blends high-level administrative support with hands-on event support. The ideal candidate is highly organized, proactive, and excels in fast-paced environments. This is a unique opportunity to gain experience across executive support, sales operations, and marketing events, with opportunities for national travel. Responsibilities Executive & Administrative Support Manage day-to-day of the COO’s office, which may include other executives/advisors. Maintain calendar; arrange meetings, appointments, receptions, and conference calls; provide reminders. Act as the primary point of contact between executives and internal/external clients, prospects, and investors. Coordinate and attend certain offsite meetings, special events, and conferences. Arrange, prepare, and review materials and correspondence for meetings. Coordinate travel arrangements; prepare and distribute schedules/agendas for travel. Process and follow-up on Virtual Requests. Assist in office management, general administration, office assignments for bankers at HQ and other logistical support. Overall tech supervision and IT support for systems integration. Corporate Development / Deal Support Participate on calls and meetings with C-level prospects (including CFOs, CEOs, investment partners, PEGs, banks, hedge funds); take meeting note summaries and follow up on action items as needed. Assist and support cross-functionally; act as a liaison across departments (investment teams, marketing, operations/legal, etc.). Support client/prospect and investor/vendor relationships, including interfacing, client care, and attending meetings with clients/investors. Assist in all phases of business marketing and PR for Corporate and investment programs. Origination of new business, including new prospect lead generation from events and other initiatives Initiate, support, and develop business developmentprojects. Manage LinkedIn, Salesforce, and other enterprise marketing systems for COO’s office and other key parties. Events & Event Management Collaborate with cross-functional teams to plan and execute marketing events, including trade shows, conferences, product launches, webinars, workshops, and other promotional activities. Develop and support USCP’s event participation and event management. Develop and support house-originated sponsors, including negotiating with sponsors for events Arrange, attend, and represent the company at local and national seminars and events. Liaise with event vendors, venues, caterers, and other suppliers to negotiate contracts, secure services, and manage logistics. Develop and execute marketing campaigns and promotions to generate interest and attendance at events, leveraging both online and offline channels. Coordinate all event logistics, such as transportation, signage, promotional materials, and on-site staff requirements. Collaborate with the creative team to develop event materials, presentations, and collateral that align with the company's branding and messaging. Manage event registration, ensure a smooth check-in process, and monitor the overall attendee experience to maximize satisfaction. Analyze the success of events through key performance indicators, gather feedback, and make recommendations for continuous improvement. Ad-Hoc & General Assist in ad-hoc reports and special projects as needed. Any other related duties, as may be required from time to time. Qualifications Bachelor's degree in Marketing, Communications, Business, or a related field. Proven experience in event planning and executive assistance. Strong project management and organizational skills. Excellent communication and interpersonal abilities. Proficiency in event management software and marketing tools. Creative thinking and problem-solving skills. Ability to work under pressure and meet tight deadlines. Flexibility to work evenings and weekends as required for events. #J-18808-Ljbffr US Capital