Grants Project Coordinator & Data Processing Specialist, Associate

Grants Project Coordinator & Data Processing Specialist, Associate

Location: Rockville, MD (Remote)

Required Clearance: Ability to obtain Public Trust

Position Description: The Grants Project Coordinator & Data Processing Specialist, Associate provides advanced administrative, operational, and transaction processing support for federal grant review and application activities. This role is responsible for coordinating reviewer activities, managing project documentation and schedules, validating and processing grant application data, and supporting overall grant review operations.

Working with greater independence and accountability than junior-level staff, the Associate supports day-to-day project execution, resolves moderately complex operational issues, ensures compliance with established procedures, and contributes to process improvement initiatives. The ideal candidate is detail-oriented, highly organized, analytical, and experienced working within structured, deadline-driven environments requiring accuracy and collaboration across multiple systems and stakeholders.

Duties and Responsibilities

Grant Review and Project Coordination Support

• Coordinate preparation and maintenance of program support materials, webpages, templates, and review documentation.
• Manage and maintain review details within SharePoint, tracking spreadsheets, and internal systems to ensure accuracy and completeness.
• Coordinate reviewer recruitment activities, including preparing and distributing reviewer invitations, tracking responses, and maintaining reviewer communications.
• Monitor reviewer participation and panel assignments while identifying and resolving scheduling or tracking discrepancies.
• Schedule and coordinate orientation sessions, panel meetings, and related virtual events using Zoom and other collaboration platforms.
• Provide meeting facilitation support during panel discussions, including attendance tracking, technical coordination, and ARM support activities.
• Support ARM review processes by validating score completion, ensuring documentation accuracy, and assisting with panel closeout activities.
• Maintain organized electronic files, reports, audit records, and review documentation in accordance with established procedures and compliance requirements.

Grant Application Processing and Data Validation

• Collect, process, and organize grant applications submitted through Grants.gov and related federal grant systems.
• Transfer, validate, and manage application materials within GrantSolutions, ARM, and other grant management platforms.
• Perform detailed application reviews to verify completeness, accuracy, compliance, and adherence to program requirements.
• Apply established quality assurance procedures, checklists, and validation protocols to ensure data integrity and processing accuracy.
• Facilitate document transfers, uploads, and reconciliation activities between grants management systems.
• Maintain and analyze processing logs, tracking reports, and operational data to identify inconsistencies or processing issues.
• Investigate discrepancies, resolve routine processing issues independently, and escalate complex matters when appropriate.
• Assist with generating operational reports, closeout documentation, and status updates for management and clients.

Administrative and Operational Support

• Prepare close-out letters, payment vouchers, reviewer surveys, incident reports, and related operational documentation.
• Maintain and reconcile accounting, payment, and reviewer tracking records with a high level of accuracy.
• Support reporting, quality assurance reviews, and documentation audits.
• Ensure compliance with standard operating procedures (SOPs), quality standards, data handling requirements, and federal grant processing guidelines.
• Safeguard confidential and sensitive grant, reviewer, and applicant information in accordance with organizational policies.
• Participate in team meetings, training sessions, operational reviews, and continuous improvement initiatives.
• Assist junior staff with process guidance, system navigation, and operational best practices as needed.
• Identify opportunities to improve workflow efficiency, documentation management, and process consistency.

Requirements

Education and Experience

• Associate's degree or equivalent combination of education and relevant experience required; Bachelor's degree preferred.
• Minimum of 24 years of experience in project coordination, grants administration, transaction processing, data management, customer support, or related operational roles.
• Experience supporting federal grant review operations, grants processing, or government program administration preferred.
• Experience working with scheduling, documentation management, quality assurance, or transaction processing activities in a deadline-driven environment.

Knowledge, Skills, and Abilities

• Strong organizational, analytical, and time management skills.
• Demonstrated ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
• Ability to interpret and apply established procedures, SOPs, and quality control standards accurately.
• Strong attention to detail and accuracy in data validation, recordkeeping, and documentation management.
• Ability to identify, troubleshoot, and resolve routine operational and processing issues independently.
• Strong problem-solving and critical-thinking capabilities.
• Ability to work independently and collaboratively in a team-oriented environment.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Adaptability and willingness to learn new systems, technologies, and evolving operational processes.

Tools and Technology Requirements

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Microsoft SharePoint
• Microsoft Planner
• OneNote
• Zoom
• Grants.gov
• GrantSolutions
• ARM
• Familiarity with Drupal and RRM preferred

Compensation and Benefits

The projected compensation range for this position is $27.64/hr - $34.01/hr benchmarked in the Washington, D.C. metropolitan area. The salary range provided is a good faith estimate representative of all experience levels. Salary at LCG is determined by various factors, including but not limited to role, location, the combination of education/training, knowledge, skills, competencies, certifications, and work experience. LCG offers a competitive, comprehensive benefits package which includes health insurance options (medical, dental, vision), life and disability insurance, retirement plan contributions, as well as paid leave, federal holidays, professional development, and lifestyle benefits.

Devoted to Fair and Inclusive Practices

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law.

If you are interested in applying for employment with LCG and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department by email at View email address on click.appcast.io.

Securing Your Data

Beware of fraudulent job offers using LCG's name. LCG will never request payment-related details or advancement of money during the application process. Legitimate communication will only come from lcginc.com or View email address on click.appcast.io emails, not free commercial services like Gmail or WhatsApp. If you receive suspicious emails asking for payment or personal information, contact us immediately at View email address on click.appcast.io.

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.