Staff Accountant POST NUMBER: 479864

Staff Accountant

About the Opportunity

Our client, a growing organization, is seeking a Staff Accountant with a strong background in accounts receivable and collections to join their finance team. This role will focus on managing customer accounts, supporting cash flow, resolving billing discrepancies, and ensuring timely collection of outstanding balances. The ideal candidate is detail-oriented, proactive, and comfortable communicating with both internal teams and customers to drive resolution and maintain accurate financial records.

Key Responsibilities

• Manage daily accounts receivable activity, including invoicing, payment application, and account reconciliation.

• Monitor aging reports and follow up on overdue balances to support collection efforts.

• Communicate with customers regarding past due invoices, billing questions, and payment discrepancies.

• Research and resolve unapplied cash, short pays, and invoice disputes.

• Maintain accurate customer account records and ensure proper documentation of collection activity.

• Assist with month-end close, including AR reconciliation and related journal entries.

• Support cash application and credit memo processing as needed.

• Collaborate with sales, customer service, and operations teams to resolve billing and payment issues.

• Prepare AR reports and provide updates on collection status to management.

• Assist with audits and special accounting projects as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.

• 2 years of accounting experience with a focus on accounts receivable and/or collections.

• Strong understanding of billing, collections, cash application, and account reconciliation.

• Experience working with aging reports and customer account resolution.

• Proficiency in Microsoft Excel and accounting/ERP systems.

• Strong communication and customer service skills.

• Ability to manage multiple priorities and meet deadlines.

• High attention to detail and strong organizational skills.

Preferred Qualifications

• Experience as a Staff Accountant, AR Specialist, or Collections Specialist.

• Prior experience supporting month-end close and journal entries.

• Familiarity with credit and collections processes.

• Experience in manufacturing, distribution, logistics, or service-based industries.

• Knowledge of ERP systems such as NetSuite, SAP, Oracle, Sage, or Microsoft Dynamics.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.