Accounts Receivable Manager

Accounts Receivable Manager

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.

The firm is seeking a detail-oriented and organized Accounts Receivable Manager to support the financial operations of a fast-paced law firm. This role is responsible for processing payments, maintaining accurate financial records, and properly administering client advances/retainers in compliance with firm policies and legal accounting requirements. The ideal candidate has strong communication skills, excellent attention to detail, and experience working in a professional service or legal environment.

This position is available as a remote or hybrid work arrangement.

Essential Duties and Responsibilities:

• Oversee daily processing and posting of client payments, including checks, ACH, wire transfers, and credit card transactions
• Coordinate with the account managers to resolve client reconciliations around outstanding balances and application of payments to invoices
• Maintain accurate client account records and documentation within accounting systems
• Develop a comprehensive process and procedures manual for the accounts receivable team and ensure compliance to the manual
• Properly record, track, and reconcile client advances, retainers, and trust balances in accordance with firm policies and applicable legal accounting requirements
• Apply client advances and retainer funds to fees earned and costs incurred following attorney approval and established billing procedures
• Monitor trust-to-operating transfers to ensure accuracy, timeliness, and compliance with applicable regulations
• Oversee the client refund process ensuring client funds are returned to the client in a timely manner
• Assist with month-end closing activities, reconciliations, and accounts receivable reporting
• Support compliance with firm billing policies, trust accounting procedures, and legal accounting standards
• Identify opportunities to improve existing processes

Education and/or Work Experience Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
• 5+ years of accounts receivable, collections, legal billing, or trust accounting experience preferred
• 3+ years management experience preferred
• Experience working in a law firm or professional services environment strongly preferred
• Knowledge of client trust accounting, retainers, and legal billing procedures preferred
• Strong organizational, analytical, and problem-solving skills
• Excellent written and verbal communication abilities
• Strong attention to detail and ability to manage multiple priorities
• Excellent computer proficiency (MS Office – Word, Excel and Outlook)
• Familiarity with legal billing platforms such as Elite, Aderant, Clio, or similar systems preferred
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external clients
• Must be able to work in a fast-paced environment and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and collaboratively in a team environment to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

The primary location for this job posting is in Palo Alto, but other locations may be listed. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: Palo Alto, New York, San Francisco: $131,750 - $178,250 per year. Austin, Boston, Boulder, Century City, Delaware, Los Angeles, Salt Lake City, San Diego, Seattle, and all other locations: $119,000 - $161,000 per year.

The compensation for this position may include a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.