Group Meeting Facilitator / Coordinator

Group Meeting Facilitator / Coordinator

This service is to provide Meeting Facilitation and Coordination support to the ongoing development and implementation of the Missouri River Recovery Program (MRRP). Services include Structured Decision-Making expertise and guidance in the collaboration with The Missouri River Recovery Implementation Committee (MRRIC) and the updating and implementation of the MRRP's Science and Adaptive Management Plan (SAMP) for the piping plover and pallid sturgeon on the Missouri River.

Structured Decision Making (SDM) is an approach for careful and organized analysis of natural resource management decisions. Based in decision theory and risk analysis, SDM encompasses a simple set of concepts and helpful steps, rather than a rigidly-prescribed approach for problem solving. The core SDM concepts and steps to better decision making are useful across all types of decisions: from individuals making minor or personal decisions to complex public sector decisions involving multiple decision makers, scientists and other stakeholders.

How does SDM relate to Adaptive Management (ARM)? For those decisions that are iterated over time, actions taken early on may result in learning that improves management later, provided that an appropriate monitoring program is in place to provide the feedback. Adaptive management, then, is a special case of structured decision making for decisions that are iterated or linked over time.

This opportunity will require the selected candidate to be onsite when necessary but will be a hybrid with virtual facilitation tasks. The ability to travel to the work site when needed is critical for this position.

The primary objectives of the ideal Group Meeting Coordinator / Facilitator are to:

• Provide Structured Decision-Making expertise to the MRRP
• Support USACE on when and how to use Strategic Decision Making (SDM) within the collaborative stakeholder process
• Lead collaborative SDM engagements between agency and stakeholders to increase understanding of complex issues such as the planning and design of IRCs and preparation for future test flow from Fort Peck Dam.
• Use and maintain specialized decision analysis tools to help display impacts and effects of actions on Human Considerations
• Lead agency and stakeholders through trade-off discussions based on decision analysis tools

The main goal of these workshops is to help Tribes and stakeholders understand the information available, to facilitate the two-way communication of information between USACE, Tribes and stakeholders, and to build trust to minimize the possibilities of misunderstandings that can lead to threats to the implementation of the program.

The ideal candidate for the Group Meeting Facilitator / Coordinator position will support the following Support Swim Lanes:

Task 1 – Facilitation of 6 total In-person virtual MRRIC and Adaptive Management (AM) Meetings / Workshops including

• 2 AM Workshops (April 2023 and 2024)
• MRRIC Plenary Meetings (July & November 2023 and 2024.

Task 2 – Facilitation, planning, and participation of regular webinars and calls including

• HC Work Group and Joint Work Group Calls
• AM Calls
• AM Technical Team calls
• MRRIC Plenary
• Fall Science Webinar Meetings in 2023 and 2024

Task 3 – Research and development of annual AM Technical Team content

• Responsible for participating on the AM Team and for the HC topics of discussion
• Lead the ProSidian Engagement team to research and document the required content for MRRIC's Fall Science and AM Workshops
• Gather information from sources for preparation
• Utilization of decision analysis tools to integrate HC concerns envisioned in the Adaptive Management Plan
• Assist in conveying aspects to a relevant strategic plan

Task 4 - Strategic Decision Making (SDM) Processes

• Design, organize and facilitate workshop series' to engage tribes and stakeholders with USACE about issues of interest in implementation of the MRRP.
• Gather, Analyze, Present, and Explain information in virtual interactive workshop settings
• Facilitate and coordinate two parallel workshops regarding the Missouri River and Fort Peck Dam virtually involving agendas, approaches, meeting logistics, development of workshop content, decision analysis tool modification, data analysis, preparing presentations, workshop facilitation, and post-call meeting notes

Task 5 – Additional Tasks As Necessary

• Perform additional support on the above-mentioned tasks as necessary to support the MRRP implementation process

Qualifications

• Bachelor's degree in an appropriate scientific or business field of study or a minimum of 5 years' experience in a similar position. Experience supersedes/complements academic achievement with satisfactory past work that includes: facilitation of Strategic Planning Facilitation, Board Retreat Facilitation, Advisory Boards and Conferences or group decision-making meetings utilizing a Strategic Planning Facilitation, Advisory Board and Conference model which emphasizes team/group engagement and consensus-based decision-making or the conduct of professional training.
• A committed, driven individual with good interpersonal skills, excellent time management, and organizational skills is required
• Ability to communicate with customers, contractors, and the public and agency representatives in person and over the phone to ensure all aspects of support for board and committee meetings are successfully completed.
• Ability to live capture of meeting discussion/decisions in Microsoft word or excel and able to summarize chunks of information for clarity and understanding.
• Ability to work as and administrative support lead Comfortable working with group dynamics while supporting group meetings and/or project/taskforce initiatives or activity process with strong sense of urgency and problem-solving skills
• Exceptional customer service skills over the phone and in person
• Familiarity with core Microsoft office tools and processes, especially: excel, outlook, word, and PowerPoint
• Extensive Facilitation experience including documentation of meeting minutes in Microsoft word, establishing ground rules during meetings, managing the discussion and decisions during a meeting
• Ability to get things on track with appropriate suggestions or redirecting group efforts.
• Strong written and oral communication and developed cross-functional teamwork and collaboration skills
• Ability to travel as required.
• US Citizenship is required

Additional Information

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom

Benefits and Highlights

At ProSidian, we invest in our employees to